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Easily create labels with Microsoft Word

Printing labels can save you a lot of time and energy IF you approach the job correctly. Since Microsoft Word is still the leading word processor, I will discuss how to print labels with it. Today's tip will not discuss Mail Merge, as that is another can of worms for another day. For printing mail merge style labels, refer to this tip .

This tip will help you print a single label or a full sheet of labels with the same address or text.

Word Label dialog box
  1. Start Microsoft Word.
  2. Click Tools —> Envelopes and Labels from the menus (in the newest version of Word, you will find it in the Letters and Mailings section of the Tools menu).
  3. Click the Labels tab in the box that pops up.
  4. Type the address you want to print on the label (see #1 in the illustration).
  5. Click the Options button (see #2 in the illustration) to choose the type of label you are printing (try to purchase Avery labels or labels that have Avery compatible numbers on them).
  6. Click whether you want a full sheet of labels or just a single label (see #3 in the illustration).
    • If you are printing a single label, you can reuse a sheet of labels over and over by choosing the appropriate row and column that is next to print on your sheet.
  7. Before clicking Print, check to see if the address has spilled over onto the next line (in #1). If so, that indicates that the font size is too large for the chose label type. To correct this, highlight the entire address with your mouse, the RIGHT click it and choose font to make adjustments.
  8. Click New Document to see how the labels will look.
  9. Now print the labels on a regular sheet of paper and hold them up to a blank sheet of labels to make sure they will print appropriately. If it does, then load your labels in the printer tray (remember to load them the proper direction).

When finished printing, you can close and save the document if it is a sheet that you will use again in the future. Otherwise, just close and don't save the document.

10 Skills EVERY computer user should have (or learn)

I originally posted this list in January 2007. However, through my keen observation skills, I discovered that all computer users have not yet read and digested this information. For this reason, I’m posting it again because I won’t stop working to educate computer users until every computer user knows these 10 skills.

Computers have become almost a main stream household appliance. Whether you have been using a computer for fifteen years or one, these skills should be second nature:

  1. Cut, Copy, Paste
  2. Print just what you want (word processing, email, web)
  3. Backup your address book
  4. Select (highlight) text or files
  5. Properly uninstall unwanted programs
  6. Burn a CD
  7. Download files from the Internet
  8. Use MSCONFIG ; Another MSCONFIG tip
  9. Search the Internet
  10. Attach Files to an email

#11: Learn how to best utilize HelpMeRick.com

 

If you already know how to do these skills, please pass this article along to someone who doesn’t…help me help other computer users.

How to print labels the EASY way! – Video Tip

I know I’m late for this year’s Christmas season, but you can learn and start using this tip TODAY to make next year’s Christmas card mailings a breeze.

Too many computer users have no idea what a database is, how to use it, and how to merge it with another program to create labels. Since printing mailing labels is only a once per year activity for many of you, learning how to do it again every single year requires too much time and frustration.

Fake Security Alerts & other Internet Bad Guys CAN be prevented

Over the past few years, the majority of my professional time has been digging computer users (Windows users only) out of jams where they were infiltrated by fake security software or spyware. Two things you need to know about this type of infection:

  1. No matter what type of security software you use and how much you paid for it, IT CANNOT PROTECT YOU IF YOU INVITE THE BAD GUY INTO YOUR COMPUTER.
  2. It is preventable.

Over the years, security and keeping computers running clean has been a common soap box for me. Listed below are just a handful of the articles youRead More »Fake Security Alerts & other Internet Bad Guys CAN be prevented

How to switch away from iGoogle AND be happy about it! – Video Tip

More than a year ago, Google announced the demise of iGoogle on November 1, 2013. iGoogle gives users the ability to create a customized page with all the digital items that are important to them. You can add score and sport tracking, financial portfolios, weather watching, email at a glance, news of your choice, and much more. All customizable and… Read More »How to switch away from iGoogle AND be happy about it! – Video Tip

Cloud computing – Ubiquitous, Powerful, and mostly free!

Cloud computing definition: Using a web site (app) to perform computing functions like word processing, spreadsheets, video and image editing, financial management and more. Ten years ago we used the web as a resource to find information. For productivity work, we installed programs that lived on our computers as did the data. If we had extra computers or needed to… Read More »Cloud computing – Ubiquitous, Powerful, and mostly free!

Oatmeal Waffle Recipe

In today’s computer user group meeting while demonstrating Evernote, I showed the group (and raved to them) about this Oatmeal Waffle recipe I ran into a few years ago. I believe that I found it at the orangette blog, but can’t find it there now. Anyway, I LOVE breakfast breads, and this waffle recipe is amazing because I also love… Read More »Oatmeal Waffle Recipe