Use Email Filters to Organize Email

If you receive more than a few email per day, you could probably benefit from using email filters. All major email programs can be used to look at your email as it comes in and then shift it to a designated folder or even delete it. Before starting to use a filter, set up some email folders to organize your messages. Simply having an Inbox that collects all incoming mail can be cumbersome to work with and makes it easy to...

The efficient way to email your digital photos

I often get emails from family or friends who have recently been on vacation or been involved in some other event and they want to share a handful of photos with everyone in their address book. Some of the email works out great, but other email doesn’t quite make it through the way sender intended. Emailing photos can be one of the most troublesome things you can do with your email for several reasons. 1. ...

Delete an Email without opening it

A common question I am asked is how to delete an email without opening it first. Keep in mind that if you keep your anti-virus software up to date AND you don’t open suspicious attachments…even from people you know, you will lower your risk factor significantly. To delete email without opening it in Outlook Express follow these steps: 1. Click on View from the menus 2. Click Layout 3. Uncheck the box next...

Cleaning up Headers in Email

This tip was prompted by an email from Jean. She, like many other people, is frustrated with email header information and wanted to learn how to print email without all the headers. This technique will work no matter what email program you are using. The only way to get rid of headers when printing is to follow this procedure: 1. Start your Email session as normal 2. Keep your email open, but now Click on...

Beware of Fraudulent Email

This week I had the unfortunate job of helping a client of mine change email addresses and passwords. Not that the change itself was unfortunate, it was the reason for the change. Earlier in the week, she fell prey to an Internet scam known as ‘phishing’. Phishing starts in our email box. The email looks and almost sounds completely official and usually claims to represent a large company like AOL, Earthlink,...

Attach files to email

Follow these simple guidelines for attaching files to email. 1. First and foremost, pay attention to the size of the files you are sending. As a rule of thumb, try not to send files larger than 750 kilobytes per email. If your files are larger than this, use a compression program like WinZip to make them smaller. 2. Be cognizant of what types of files you are sending. Sending files that are ‘generic’ in format...

Adding a Mail notification sound to your email

OK, I?m going to pick on AOL a little this week. Who believes that ?You?ve got mail!? is not only horrible grammar, but also pretty corny! If you are an AOL user and want to change that sound or are an independent Internet user who uses Netscape, or Outlook Express, Eudora, etc for their mail, this tip will help you add your own customized sound to your email. The first thing you need is a sound file. You can get this one...