Posts Tagged: attach


6
Oct 09

Learn to stay safe with your email

busy with bees

photo credit: CGehlen

Like any medium, we all need to keep a discerning eye on the information we read on the Internet and in email. You don’t believe everything you read in the newspaper or see on TV do you? The Internet is no different and tends to breed more fiction because its tools are so readily available.

First and foremost, keep an anti-virus software running on your computer at all times and make sure it is updated at least weekly. Remember, keeping an anti-virus program updated is completely different than the program doing a weekly scan of your computer files. I currently favor AVG Antivirus or Avast on my computer and my client’s computers, but whatever you use, keep Continue reading →


26
Jun 09

Control Photo Size in Email Attachments with Picasa – Video Tip

For you Picasa users, this quick tip shows how to control the size of the photos that you attach and send via email using Picasa. The default settings might not be to your liking, so leanring how to contol the size of your photos can let you get the results you want.

If you aren’t using Picasa to manage your digital photos yet, I recommend reading some of my other tips here at HelpMeRick.com to get up to speed. Google bought Picasa four or five years and you can download it for free.

YouTube Preview Image

13
Jun 09

How to attach iPhoto images to Gmail & Yahoo Mail – Video Tip

Currently, iPhoto only lets you send photos via email from within iPhoto if you use the Apple Mail program. For web based email users like Gmail, HotMail or Yahoo email, follow the easy steps in this tip.

  1. Start a new email as normal in your Gmail, HotMail, Yahoo mail, etc.
  2. Complete the address, subject, and body of the message as normal as well.
  3. Look for and click the Attach Files option
  4. The Select Files screen will appear
  5. In the lower left hand corner of this screen, click Photos
  6. Now at the top of the screen, you will see iPhoto where you can click your Events or Photos folder
  7. Now all your photos appear at the bottom of the screen where you can select the ones you want to send. (Hold down the Command key as you click to select more than one photo)
  8. When finished selecting your photos, click the Select button
  9. Once they upload to the email, click Send on your email.

All these steps are illustrated and narrated for you in Continue reading →


13
May 09

Opening PPS (PowerPoint) files in Outlook Express

PPS files are PowerPoint presentation slide shows that have been saved as a file that can be viewed by anyone. If you get a PPS file and can’t see the slide show, then click here for our tip on where to find the free PowerPoint viewer.

Once you get the viewer, however, some people still can’t see the slide shows without first saving the attachment to the desktop then double-clicking it from there. It works, but requires a few more steps. Today, I had a call from a customer who was in this situation and really wanted to avoid having to first save the attachment, close email, look for the file and then double-click it to view the slide show.

I sucked it up and did some research and found a little tool that works great to correct this problem and allow Outlook Express and other email users the ability to view their PPS files from within their email.

  1. Click here to download the PPSfix program zip file
  2. Close all programs
  3. Double-click the attachment you just saved.
  4. Drag the PPSfix.exe file out to your desktop
  5. Double-click the PPSFix file
  6. Follow on-screen instructions

You can delete the file you downloaded and the one you just double-clicked when you finish the above steps.


26
Apr 09

10 Skills EVERY computer user should have (or learn)

I originally posted this list in January 2007. However, through my keen observation skills, I discovered that all computer users have not yet read and digested this information. For this reason, I’m posting it again because I won’t stop working to educate computer users until every computer user knows these 10 skills.

Computers have become almost a main stream household appliance. Whether you have been using a computer for fifteen years or one, these skills should be second nature:

  1. Cut, Copy, Paste
  2. Print just what you want (word processing, email, web)
  3. Backup your address book
  4. Select (highlight) text or files
  5. Properly uninstall unwanted programs
  6. Burn a CD
  7. Download files from the Internet
  8. Use MSCONFIG ; Another MSCONFIG tip
  9. Search the Internet
  10. Attach Files to an email

If you already know how to do these skills, please pass this article along to someone who doesn’t…help me help other computer users.


8
Apr 09

Gmail guide for beginners – 3 Videos – Video Tip

This week’s video tip is a HelpMeRick.com first…it involves 3 videos to cover the topic of Gmail. Directly above each video below, I give a short synopsis of the videos contents. The more I use it, the more impressed I am with Gmail. If you currently use Gmail, don’t be afraid to watch these videos as you might pick up a tip or two yourself.

Google offers a good Help section covering their email system, and you can find it by clicking here. My short video series here are meant to just get you started quickly and give you the highlights of this email system. Continue reading →


8
Dec 08

What do you really do with your computer?

In my travels, it seems that most home computer users primarily use email. I would love to see 100-200 comments attached to this short article so you can tell me what you use your computer for from day-to-day. You don’t have to be statistically accurate or detailed, I’m just curious and this topic is too broad and detailed for a poll.

Here’s how I use my main computer:

Internet (web browsing, pay bills, web site maintenance, etc) – 60%
Email – 15%
Instructional videos – 10%
Word Processing – 8%
Desktop publishing (creating newsletters, flyers, calendars, etc) – 2%
Skype video calls – 1%
Digital Photography (including ordering, editing, and downloading photos) – 1%
Games – .33%
Other – 2.67%

YOUR TURN! Leave a comment and share what you use your primary computer for on average. Thanks!


1
Dec 08

5 Reasons why YOU should be moving to the cloud

Cloud ComputingOver the past two or there years, I have written many articles about Web 2.0 or cloud computing. Cloud computing means that you work with programs and/or data that are not installed or saved on your computer. Instead, the programs and/or data live on an Internet connected computer (server) somewhere else in the world. These computers provide security via the password and user name that you choose. Five reason come immediately to mind on why you should start moving your data and computing power to the cloud.

1.  Although more powerful than ever before, computers have become more unreliable than ever.

In particular, Windows computers require more expertise to keep them safe, updated, and problem free than at any time in the short history of home computers. Macintosh and Linux operating systems certainly require less technical expertise from the security standpoint, but still rely on desktop applications to create, save and edit data. Web based (cloud) applications provide plenty of power and flexibility for the vast majority of computer users while also presenting a simpler interface.

2.  You already spend 90% of your time in the cloud already. 

Non-business computer users spend the majority of their computer time emailing, surfing and researching the web and playing online games. Transitioning to web based mail and web based word processing, spreadsheets and more is easy and free with products like Zoho Office, Google Docs and ThinkFree.

3.  Digital photography is easier in the cloud…and cheaper.

Too many computer users do not know how to properly resize and attach photos to email or gauge how many photos to attach to email. You spend way too much money and time on ink cartridges and paper trying to print good quality pictures. All these problems are solved in the cloud by helping you organize your photos better, share them easier, and print them in higher quality in more formats professionally. Flickr, Picasa Albums, and albums and services from Shutterfly, Snapfish, Winkflash, and others help you do all these things much easier than any desktop application. For those who like to edit their photos, these services offer some limited editing, but Pixlr, Picnik, Fotoflexer, Snipshot, Photoshop Online, and many others provide more than enough power for almost any digital photographer.

4.  You either don’t know how or are too lazy to backup your important data.

I admit that I’m putting a lot of faith in Web 2.0 companies, but I know they will do a better and more regular job of backing up your data than you currently do. These companies have their reputations and big bank rolls on the line to take backing up your data lightly. If your data is truly important to you, learn to back it up. In the interim, your data will be much safer online than it is right now on your unprotected computer with no backup plan at all. If I’ve stirred you a little to think about backing up your current data, read my tips about online backup services that truly do make backing up your data easier and safer than learning to burn DVD’s, setup and configure backup programs and then maintain them.

5.  Using cloud computing strategies sets you free from any computer.

Since your data and applications live on the web and are accessed through a web browser, you no longer are tied to any one computer or operating system. As long as you have an Internet connection (high speed only) and a browser, you can work and play from any computer!

I keep urging you to learn about and use these services because they are coming down the pike and becoming more mainstream every day. Microsoft, Apple, Adobe and other stalwarts of the desktop continue to make their own plans to finally come on board and offer more and more cloud computing options.

What do you think? Leave me a comment below to tell me about your cloud computing experiences and questions.

Photo by ewen and donabel


30
Jun 08

More Linux success stories

I want to keep singing the praises of an operating system that I used to make fun of on our show; Linux. In partial defense of myself, Linux traditionally has been known as the geeks operating system, and a user needed to be permanently attached to a forum for help and have an affinity for the command prompt or as its known in Linux, the terminal.

That started to change about 10 years ago or so with the advent of Graphical User Interfaces (GUI’s) that started popping up, but were never quite perfected for the average user…the folks I support and the majority of computer users. Three years ago the landscape of Linux changed forever with the release of Ubuntu. Ubuntu became the media darling of Linux and of users alike for multiple reasons:

  • Small computer footprint (runs fast, requires only modest computer power)
  • Good security (virtually immune from the spyware and virus laden Windows environment)
  • Built-in compatibility (users get Microsoft Office compatibility and much more right from the start)
  • Unique and inviting installation prodedure and try-it before you install it (entire operating system fits on a single CD, and can be booted from that CD without affecting your current system)
  • It’s free

I started looking at Ubuntu almost two years ago and immediately saw the potential for many of my customers and general computer users everywhere. To date, I have converted about a dozen computer users to Ubuntu and plan on converting three more this week alone. All, except one AOL user who missed the AOL software, have been thoroughly satisfied and pleasantly surprised at the lack of problems and the intuitiveness of the system. It takes me awhile to explain and sell an Ubuntu conversion, but after explaining all the benefits and then telling them that it can run on their current hardware, they decide to try pretty quickly.

If you happen to be mainly a web and email computer user with some word processing, card or board games and some digital photography mixed in, you will never miss Windows. Save yourself the money of buying a new computer and upgrade your current computer (preferably built after 2000) to Ubuntu Linux and you also will be pleasantly surprised and virtually problem free.


24
Jun 08

Great digital photography debate topics

Technology is no different than politics in that there are a variety of topics that people have opinions on. While you may not know much about these topics now, what you know about them can have a great impact on knowing who to listen to when it comes to learning more about digital photography and related topics.

PC vs. Mac:

The Mac people will tell you that Macs are better for graphics, easier to use more stable.

PC people will argue that Macs are over priced, you can do anything with a Mac that you can do with a PC and Macs won’t run the programs that most people use.

What’s the truth? As with most debates, where you stand depends on your perspective as all things are relative.

Macs are easier in the sense that it typically takes fewer steps to get from point A to point B, they don’t get viruses and spyware as much and applications are very well developed before they are released; this leads to fewer crashes. Of course there are rare exceptions in all cases.

PCs are easier if you depend on the advice and help from those around you to get you through. Chances are your tech friends and relatives don’t speak Mac. Macs will not run any PC software out of the box. You must either buy Mac versions of programs like Microsoft Office or find alternatives that run on Mac.

If you primarily use your computer for basic tasks like email, digital photography, word processing and Internet, Macs are likely a great way to go. If you are using the computer for office work such as Excel, databases, or custom software associated with your business, you may find that Macs just won’t cut it.

Canon vs. Nikon:

There are dozens of camera manufacturers, but Canon and Nikon are the two major parties that tend to have the greatest loyal followings.

Canon was always the underdog in the film photography world, it wasn’t until they made the move to convert everything to digital that they became serious competition.

Canon film cameras were typically the lower priced alternative for photo enthusiasts. Nikon had the F series of cameras that were used by professional photographers all over the world. Then the world went digital and Canon decided set the standard for photo innovation.

When it comes to serious cameras, both companies produce wonderful cameras worthy of their following. There are a few reasons that each manufacturer stands out.

What’s the truth?

Nikons in general have a more sturdy feel with a shutter that makes a beautiful clapping sound – it may not seem to matter what the shutter sounds like, but it gives the camera a more traditional aesthetic.

Canon’s typically set the standard. They are usually the first to set new standards in shutter speed, megapixel and zoom speed in their higher end models. They are also usually the first to break price barriers on the low and high end. Most 35mm professional photographers such as photo journalists, sports and portrait photographers now use Canons, the industry that once belonged almost exclusively to Nikon in the US.

CCD vs. CMOS:

Just a quick geeky topic here. CCD and CMOS are the current sensor technologies that digital cameras use as “film.” These sensors are exposed to light like film and then the image is saved to the memory.

 CCD is the more traditional technology as it is cheaper to produce and is usually smaller in size.

CMOS contains more technology on the chip and consumes less power. It also costs slightly more to produce but this is quickly changing and many manufacturers are now switching to CMOS for their DSLRs and higher end cameras.

When it comes to image quality, there is no definable difference. Hand a photo to a photographer or camera expert and he will not be able to tell you what kind of sensor was used to take the photo based on quality alone.

Picasa vs. Photoshop Album (combined with Photoshop Elements)

Each of these products does the same thing but they are different in important ways.

We have exhausted the topic of Picasa – it is easy to use, it allows you to backup your photos, create photo CDs, order prints, and organize your photos into albums.

Photoshop Album is a piece of Photoshop Elements. Like Picasa it allows you to organize your photos, create projects and find lost pictures.

What’s the truth?

Picasa is fast and very intuitive. However, if you do a lot of photo manipulation it is nice to have Album incorporated with Elements.

Flash drives vs. CD/DVDs vs. external hard drives:

You know you should backup your photos, but how should you do it?

Flash drives last a long time but they are very expensive when compared to optical media and hard drives. They are also easy to erase and lose. On the other hand their portability gives them a nice advantage in some cases.

CD/DVDs are inexpensive and can be read in any computer. They are also durable and multiple copies are easy to do. On the other hand, they can be difficult to create and can only be written to one time.

Hard drives are cheap and can hold every photo you will ever take. However, they are not as portable and can have major malfunctions leading to the loss of all data.

Ultra zoom vs. DSLR:

Ultra zooms are digital cameras with large built-in zoom lenses. DSLRs are cameras that allow you to change the lenses.

Often people assume that DSLRs are the ultimate camera and all other cameras are for novices. Before buying that DSLR, there are some important pros and cons to consider.

DSLR’s take up much more space and weigh more. When you go for the shot, will you have the right lens attached?

Changing lenses must be done very carefully. dust on your sensor can lead to spotty pictures at best and a ruined camera at worst.

Ultra zooms are light and often feature more powerful and faster lenses than the kit lenses that come with DSLR models.

On the positive side, DSLRs provide the ability to add on to the camera and increase the camera’s uses. Adding a flash, extra lens, shutter release, etc. can be a big advantage if you are looking at taking the hobby seriously.