Posts Tagged: backup


28
Oct 08

Backup Your Favorites (Bookmarks) – Video Tip

Many years ago, I shared with you how to back up your address book. We have talked about how to back up your favorites, but never written it down. This tip will walk you through saving your favorite places in case of a disaster. Even if you have thousands of favorites, they will easily fit on a floppy disk (if you still have one) or better still, a USB Flash drive.

Internet Explorer

  1. Open Internet Explorer
  2. Click File from the menus
  3. Click Import/Export
  4. Click Next
  5. Click Export Favorites
  6. Click Next twice
  7. Click the Browse button and choose your flash drive or whatever drive you are saving the favorites to
  8. Click Next
  9. Click Finish

Mozilla Firefox 3.0

  1. Start Firefox
  2. Click Bookmarks –>  Organize Bookmarks from the menus
  3. Click Import and Backup
  4. Click Export HTML
  5. Choose where to save the bookmarks
  6. Click Save

Mozilla Firefox 2.0

  1. Start Firefox
  2. Click Bookmarks –>  Manage Bookmarks from the menus
  3. Click File –> Export from the menus
  4. Choose where to save the bookmarks
  5. Click Save

AOL

  1. Start AOL
  2. Click the Favorites menu, and click Favorite Places
  3. Click the Save/Replace button. The Save and Replace Your Favorite Places screen will appear
  4. Click Save the Favorite Places for your current screen name
  5. Click Ok. The Save As dialog box will appear
  6. Choose where to save the favorite places
  7. Click Save

If you need to restore your favorites for any of these browsers, follow all the same steps as above except use the Import function instead of Export. For a visual tour of this tip, watch the video below:


25
Sep 08

Setting up a new computer

new computer boxPrevention is the best medicine when it comes to avoiding illness in ourselves. Prevention in the computer world is no different. And like a newborn baby, a newly purchased computer is subject to many terrible diseases and problems if not properly cared from the moment it is taken from its cardboard box. I follow these steps when setting up a new computer system for my clients, and recommend this methodology for all new computer setups:

  1. Before setting up the new computer, back up all of your data to CD’s, DVD’s, external hard drives, or flash drives for transfer to the new computer  Make sure you get not only your obvious data like documents, pictures, and financial data, but also your address book, email settings, favorites, etc. Remember, you can backup data, but not programs.
  2. Make note of your email settings and configuration (if you didn’t back them up).
  3. Download a copy of a AVG Antivirus and have them on a CD or flash drive at the ready.
  4. When setting up the new PC, DO NOT connect printers, scanners, cameras, and especially the Internet until later.
  5. Once at the new desktop, the first place to head is the Control Panel and Add/Remove programs (Programs and Features in Vista). Remove all trial software that you don’t plan on purchasing (Quicken, Quickbooks, Office suites, etc). Also remove any <!–break–>Internet provider software that you will not use like AOL, Earthlink, NetZero, etc.
  6. Now go back to Add/Remove programs and uninstall any trial security software that came with the machine.
  7. If you uninstalled the pre-installed security software (recommended), install the AVG antivirus program you have at the ready.
  8. Now, you can hook up your Internet connection. Once you have a connection established, update your anti-virus software immediately.
  9. Setup your email program and accounts.
  10. Install your peripherals (scanners, printers, etc) per your manufacturers instructions.
  11. Install any programs that you want on the new system
  12. Transfer your data from their backup locations.
  13. Strongly consider downloading and using Mozilla Firefox as your primary browser.
  14. Create your Recovery CD set found in your manufacturer’s options or utilities folder (if required).

    Enjoy your properly setup and safe, new computer!


25
Sep 08

Your one stop troubleshooting spot

In the almost 14 years that I have devoted to helping computer users, I have discovered a few computing standards:

          • Many computer problems can be solved by simply restarting the computer.
          • In the event of a mouse, keyboard, monitor, sound, printer or Internet problem, always triple check your cables to make sure everything is plugged in securely.
          • Much to the dismay of computer users, almost all problems were caused in some way by something we did or didn’t do…usually unknowingly or inadvertently.
          • Your neighbor/co-worker/family member/ cannot fix your computer.
          • Very few computer users backup their important data.

With these five basic rules established, use my basic troubleshooting tips for printers, sound, Internet (click here) and other problems BEFORE panicking and before calling tech support. You will be pleasantly surprised how either performing rule #1 above or using these guides can dig you out of a problem rather quickly.


2
Sep 08

Backup your digital photos with iPhoto – Video Tip

Macintosh users take digital photos too. And they also need to make sure their photos are backed up safely. Thankfully, the bright men and women at Apple computers have built in a great picture management software called iPhoto. Within iPhoto, you will find a straight forward method of backing up your photos.

Here’s how:

1. Start iPhoto
2. Hold down the Command key on your keyboard and select which folders, albums, or events you want to backup
3. Click Share from the menus
4. Click Burn button on the menu that appears
5. Once the burn is finished, the disk will eject.

I am still partial to Picasa for picture management, but Google still hasn’t released a version for the Mac yet. However, as you can see, the iPhoto makes pretty easy work of backing up your photos.


24
Jun 08

Great digital photography debate topics

Technology is no different than politics in that there are a variety of topics that people have opinions on. While you may not know much about these topics now, what you know about them can have a great impact on knowing who to listen to when it comes to learning more about digital photography and related topics.

PC vs. Mac:

The Mac people will tell you that Macs are better for graphics, easier to use more stable.

PC people will argue that Macs are over priced, you can do anything with a Mac that you can do with a PC and Macs won’t run the programs that most people use.

What’s the truth? As with most debates, where you stand depends on your perspective as all things are relative.

Macs are easier in the sense that it typically takes fewer steps to get from point A to point B, they don’t get viruses and spyware as much and applications are very well developed before they are released; this leads to fewer crashes. Of course there are rare exceptions in all cases.

PCs are easier if you depend on the advice and help from those around you to get you through. Chances are your tech friends and relatives don’t speak Mac. Macs will not run any PC software out of the box. You must either buy Mac versions of programs like Microsoft Office or find alternatives that run on Mac.

If you primarily use your computer for basic tasks like email, digital photography, word processing and Internet, Macs are likely a great way to go. If you are using the computer for office work such as Excel, databases, or custom software associated with your business, you may find that Macs just won’t cut it.

Canon vs. Nikon:

There are dozens of camera manufacturers, but Canon and Nikon are the two major parties that tend to have the greatest loyal followings.

Canon was always the underdog in the film photography world, it wasn’t until they made the move to convert everything to digital that they became serious competition.

Canon film cameras were typically the lower priced alternative for photo enthusiasts. Nikon had the F series of cameras that were used by professional photographers all over the world. Then the world went digital and Canon decided set the standard for photo innovation.

When it comes to serious cameras, both companies produce wonderful cameras worthy of their following. There are a few reasons that each manufacturer stands out.

What’s the truth?

Nikons in general have a more sturdy feel with a shutter that makes a beautiful clapping sound – it may not seem to matter what the shutter sounds like, but it gives the camera a more traditional aesthetic.

Canon’s typically set the standard. They are usually the first to set new standards in shutter speed, megapixel and zoom speed in their higher end models. They are also usually the first to break price barriers on the low and high end. Most 35mm professional photographers such as photo journalists, sports and portrait photographers now use Canons, the industry that once belonged almost exclusively to Nikon in the US.

CCD vs. CMOS:

Just a quick geeky topic here. CCD and CMOS are the current sensor technologies that digital cameras use as “film.” These sensors are exposed to light like film and then the image is saved to the memory.

 CCD is the more traditional technology as it is cheaper to produce and is usually smaller in size.

CMOS contains more technology on the chip and consumes less power. It also costs slightly more to produce but this is quickly changing and many manufacturers are now switching to CMOS for their DSLRs and higher end cameras.

When it comes to image quality, there is no definable difference. Hand a photo to a photographer or camera expert and he will not be able to tell you what kind of sensor was used to take the photo based on quality alone.

Picasa vs. Photoshop Album (combined with Photoshop Elements)

Each of these products does the same thing but they are different in important ways.

We have exhausted the topic of Picasa – it is easy to use, it allows you to backup your photos, create photo CDs, order prints, and organize your photos into albums.

Photoshop Album is a piece of Photoshop Elements. Like Picasa it allows you to organize your photos, create projects and find lost pictures.

What’s the truth?

Picasa is fast and very intuitive. However, if you do a lot of photo manipulation it is nice to have Album incorporated with Elements.

Flash drives vs. CD/DVDs vs. external hard drives:

You know you should backup your photos, but how should you do it?

Flash drives last a long time but they are very expensive when compared to optical media and hard drives. They are also easy to erase and lose. On the other hand their portability gives them a nice advantage in some cases.

CD/DVDs are inexpensive and can be read in any computer. They are also durable and multiple copies are easy to do. On the other hand, they can be difficult to create and can only be written to one time.

Hard drives are cheap and can hold every photo you will ever take. However, they are not as portable and can have major malfunctions leading to the loss of all data.

Ultra zoom vs. DSLR:

Ultra zooms are digital cameras with large built-in zoom lenses. DSLRs are cameras that allow you to change the lenses.

Often people assume that DSLRs are the ultimate camera and all other cameras are for novices. Before buying that DSLR, there are some important pros and cons to consider.

DSLR’s take up much more space and weigh more. When you go for the shot, will you have the right lens attached?

Changing lenses must be done very carefully. dust on your sensor can lead to spotty pictures at best and a ruined camera at worst.

Ultra zooms are light and often feature more powerful and faster lenses than the kit lenses that come with DSLR models.

On the positive side, DSLRs provide the ability to add on to the camera and increase the camera’s uses. Adding a flash, extra lens, shutter release, etc. can be a big advantage if you are looking at taking the hobby seriously.




15
May 08

How to setup Mozy Online Backup – Video Tip

Your best defense against computer problems is a solid backup strategy. If you search our site for backup, you will find many articles relating to this important topic. However, in the past year or so, IF you have a high speed Internet connection, another compelling backup option has emerged. That option is online backup. Backing your data up automatically to a server on the Internet can be affordable, safe, and painless.

In today’s tip, I demonstrate how to sign up for Mozy Online backup, install the product and configure it. Mozy offers 2 GB of free space and unlimited backup space for $4.95 per month.

Other good online backup options to consider include:

Online backup should not be your only backup option, but it does offer a very solid tool to add to your backup regimen. Again, you need to have high speed Internet connection (fast DSL, Cable or Fiber) as online backup services will not work with dial-up services.

 


2
May 08

Mozy Online Backup – Now for Mac too

A couple of months ago I reviewed a couple of the online backup services and really liked (and continue to use) the Mozy Backup service. Today, Mozy announced the release of their online backup system for Macintosh users. You can read more about it and try it out by clicking this link.


29
Apr 08

How to use a USB flash drive

As often as once per day I recommend to someone that they invest in a USB flash drive for backup of regular files. The most common response I get back is, “I have one, I just don’t know how to use it.”

Here’s how to do it. Keep in mind that USB flash drives do not work well with Windows 98 so these instructions are for Windows XP and up.

1. Open My Computer and make a note (mental or otherwise) what letters appear next to the drives. You should see C:, D: etc. Chances are that the flash drive will occupy the next available letter, but keep My Computer open just to be sure.

2. With My Computer open, plug in the flash drive and wait for it to be recognized and installed by the computer. This could take as long as a minute to happen. You are waiting for the computer to tell you that the hardware has been successfully installed.

If you have previously plugged the flash drive into the computer, you may not get any such notification.

3. Close any windows that pop-up in the process but watch the icons in My Computer closely – you will see a new drive letter appear. That drive letter indicates your flash drive. Make note of it.

4. You are now ready to backup. If the file that you want to backup is in My Documents do the following:

    a. Open My Documents

    b. Right-click on the file that you want to copy to the flash drive

    c. Choose SEND TO from the menu that comes up

    d. Left-click on the flash drive letter

This will copy the file to the flash drive – or in other words you have backed it up.

5. If you are backing up a program such as PAF, Quicken or Quickbooks, do the following:

    a. Click on FILE and choose the backup option

    b. When it asks for the destination – type in the drive letter that you want the program to backup to, i.e. “F:”

    c. Finish the backup process by clicking on the affirmative option whenever it prompts you to do something such as OK, YES, NEXT, I AGREE.

This will backup the file to the flash drive.

 


23
Apr 08

Managing your digital photos

Organizing your digital photos is so important. Too often I see people who have major computer problems and think that everything is backed up only to find that their digital photos were so spread out on their computer that the only had a portion of them backed up.

Many people simply copy their digital photos onto their computer wherever a given piece of software puts them and they have no idea where that is. These notes will help you setup a system for managing your digital photos so they will be easy to find and backup even without programs like Picasa.

Here are a few links that will help you:

Rick Castellini’s file management PowerPoint presentation

Everything on HelpMeRick.com about Picasa 

HelpMeRick.com YouTube channel

In order to find your photos, you must establish a good filing system on your computer. The system you choose depends on you and how you use your digital camera.

If you take pictures of family and events, you may prefer to organize your photos by date, person or event. If you shoot nature and wildlife then you may choose to organize by animal, flower or location.

How your computer’s drive hierarchy works:

A: is always your floppy drive

B: is never present because it is your second floppy drive (you probably don’t even have an A:)

C: is your computer’s main hard drive

The next letters are assigned by next available letter in the following order hard drives, CD/DVD drives, removable drives.

To rename a folder or a file – click on it once then press the F2 key. Rename the file then press ENTER on your keyboard.

There is no limit to the number of sub-folders that can be contained within a folder.

 


26
Feb 08

Photoshop Restoration in Elements

Tips and tricks for restoring old photos and removing blemishes digitally

Meeting notes from 02-26-08

Tools needed:

A good scanner

For prints, almost any scanner will do pretty well, but if you are doing small photos, slides or negatives, you will probably want to go with a nicer Epson scanner such as the  Epson Perfection 4490. These scanners offer transparancy scanning for slides and negatives as well as very high 4800 dpi resolution for well under $200.

Scan all images at 600 dpi. The smaller the photo, the higher the resolution. Scan slides and negatives at the highest optical resolution possible (4800 dpi in the case of the Epson mentioned above).

After you have scanned the image in, you will want to save it under two different names such as, “original” and “restored.” This provides a backup incase you need to go back to the original file.

There are two tools that you will use often in Photoshop Elements while restoring photos – the Healing Brush tool and the Clone Stamp tool. Both do essentially the same thing, but the healing tool blends and repairs the photo a little better.

For tips in Photoshop on how to use these tools, you can press the F1 key while using Elements for some very handy tips and tutorials.