Posts Tagged: mailing


31
Dec 06

Discover the “Contact Us” link

Last week I was at a local used video game store browsing through the titles of games on the shelf. While I could plainly see what titles were available, I couldn't see the prices.

The games were under a locked cabinet and the only way to see the price of a game was to go to the service desk or checkout and request someone to come over. Since I typically buy games based on price, I wasn't about to ask someone to come over just so I could look at all of the price tags.

So, this morning I started thinking about how irritated I was at the time and I decided to visit the company's website to ask about their policy on preventing people from seeing the game prices.

I headed over to the company's site and clicked on the Contact Us link. There is a Contact Us link on almost every website. It is your gateway to asking questions (and complaining) to the website sponsor through email.

Rick and I use the Contact Us link for finding out who we should contact to get interviews with a given company for the show.

Sometimes sitting down and writing comments or complaints to one company will get you so excited that you will suddenly think of all of the other places you'd like to contact.

While I was at my computer asking the game store about their policy, I decided to contact another company about something that has bothered me for a long long time.

Rick will confirm that I have one complaint every time I eat Mexican food. I love spicy food, but it always makes me crave cheap soft serve ice cream. So, after years of telling people that I was going to do it, I finally sat down and wrote Taco Bell.

I nicely asked them to please add 99 cent white soft serve ice cream to their menu. You can click on the link above to add your support.

A few cautions about using the Contact Us link. On websites:

1. Don't act mad. This holds true with any type of complaint. When working in retail, I learned quickly that being calm not only gets the customer what they want when they come in to complain, it gets them what they want the next time they come into the store too.

If you get get angry and mean, you will likely get your problem resolved the way you want then, but the store won't feel bad at all about losing your business in the future.

In the case of email, swearing, anger and all capital letters will likely just cause the reader to hit delete and go onto the next message.

2. Keep in mind that you are trying to get your message to someone who can make a difference. All complaints and comments must make it through the first few waves of screeners before anyone with any authority will see your message.

A comment should me a message of persuasion. State your case then try to lead them into coming up with the desired solution on their own. No one working at any company wants to be told that they aren't doing their job right. Pose the problem and explain how it is effecting their bottom line.

When I was working in retail and a customer said, "I'm never coming back!" The managers would have a nice little snicker and mumble something like, "Until next week's ad."

The only way that anyone will work to solve a problem permanently is if they see a real problem. People are upset isn't a real problem. People not spending as much money as they otherwise would, is a problem.

3. Try other means of contact. If the issue is serious, you will also often find phone numbers and mailing addresses under the Contact Us link. The most effective method for reaching someone and getting something done is snail mail.

If a letter with a stamp comes in, companies know that someone cared enough to use both their time and money to get their message to you. These are the people who want change the most.

I hope that this article wasn't stating the obvious. If it was, print it out and keep it on your person to give to the next person you see yelling at a customer service rep. or fast food restaurant.


21
Dec 06

How to send an email attachment

We have a few program specific tips on our website about how to send email attachments. Each step is broken down step-by-step.

 I am writing this more as a general guide for emailing attachments. I have seen a few mistakes lately that have caused problems for first-time attachment senders. Here are a few tips to help you avoid problems.

1. If you are emailing photos and you use Outlook, Outlook Express or gmail, download and install Picasa – selecting, resizing and sending photos is a one step process.

2. Don't ever scan a document as "text" when scanning. Sometimes this will open the scanner software's OCR feature which converts it to a text document rather than an image. This sounds good, but it will cost you a lot more time and it probably will just frustrate you.

Even if it does scan the text as an image, it will be a very poor scan, similar to what you get from a fax machine print out. Scan the document as a color or grayscale image and you will be fine.

3. Scan at 72-96dpi. Every scanner lets you make this change before you scan. You will have to look for it. If it's a digital photo from a digital camera, either use Picasa and one of the email programs mentioned above or download, install and use the Microsoft picture resizer to resize the photo down to something you can use.

4. Avoid attachments completely. This is possible if all you send are digital photos. Setup an online photo album with Picasa Web Album, Shutterfly, or flickr.

Expect this to be a topic of a digital photography user group in the very near future. 


8
Sep 06

Easily create labels with Microsoft Word

Printing labels can save you a lot of time and energy IF you approach the job correctly. Since Microsoft Word is still the leading word processor, I will discuss how to print labels with it. Today's tip will not discuss Mail Merge, as that is another can of worms for another day. For printing mail merge style labels, refer to this tip .

This tip will help you print a single label or a full sheet of labels with the same address or text.

Word Label dialog box
  1. Start Microsoft Word.
  2. Click Tools —> Envelopes and Labels from the menus (in the newest version of Word, you will find it in the Letters and Mailings section of the Tools menu).
  3. Click the Labels tab in the box that pops up.
  4. Type the address you want to print on the label (see #1 in the illustration).
  5. Click the Options button (see #2 in the illustration) to choose the type of label you are printing (try to purchase Avery labels or labels that have Avery compatible numbers on them).
  6. Click whether you want a full sheet of labels or just a single label (see #3 in the illustration).
    • If you are printing a single label, you can reuse a sheet of labels over and over by choosing the appropriate row and column that is next to print on your sheet.
  7. Before clicking Print, check to see if the address has spilled over onto the next line (in #1). If so, that indicates that the font size is too large for the chose label type. To correct this, highlight the entire address with your mouse, the RIGHT click it and choose font to make adjustments.
  8. Click New Document to see how the labels will look.
  9. Now print the labels on a regular sheet of paper and hold them up to a blank sheet of labels to make sure they will print appropriately. If it does, then load your labels in the printer tray (remember to load them the proper direction).

When finished printing, you can close and save the document if it is a sheet that you will use again in the future. Otherwise, just close and don't save the document.

Tip within a tip (Word 2002 or newer):

 

Merge Toolbar in Word

 

If you want to add pictures or other elements to your Word labels, follow this procedure instead:

  1. Start Word.
  2. Click View —> Toolbars —> Mail Merge.
  3. Click the left most tool from the new toolbar (see picture).
  4. Click Labels from the list.
  5. Choose your particular label and the click OK.
  6. Type and format the first label to specifications…complete with pictures if you like.
  7. When finished, click the Propagate button (again, see picture…it's the right most circled button).

3
Aug 06

New business model, same old AOL

I noticed in the news that AOL has officially made all of its services free. They have also lowered their rates to $9.95 for dial-up service.

Their pitch is that all of their content including email is now free. They are really trying to get people to sign up for their free email.

So, I figured, what the heck. I will sign up for it if it's free. Just so I can review what a free AOL service is like.

If you haven't heard us say it before, AOL is not an Internet provider. Perhaps they were at one time, but today their specialty is advertising. They charge subscribers for a service that's primary purpose is to show those subscribers advertising. Every link in the AOL software is advertising based. Whether you click on shopping, weather, Internet security or news, every link in the AOL program is put their because someone paid for it to be there.

After I clicked on the link to sign up for a free account, it became very obvious that AOL intends to use force ads at every user of their free service in a variety of ways.

When you sign up for a free Google or Yahoo account, all you are required to provide is a name (real or otherwise), a zip code and maybe a birthday to prove that you are over 13 – the legal Internet age.

When I went to sign up for free AOL (don't think I completed the process for a second), AOL required everything. They wanted my full name (not just initials, my street address, my phone number, birthday, and they even required an email address.

You read that right. In order for me to sign up for a free AOL email address, I had to give them my email address.

Nothing says, "We really don't care about you, we just want your information," like requiring an email address to sign up for a free email address.

AOL is most definitely collecting all of this personal information and building a giant junk mailing list.

Rick and I have always talked about what a fair price would be for AOL internet service. As it turns out, even free for life isn?t enough for me to consider trying it out. I left the form incomplete and closed my browser. I am sure I will learn more about free AOL from those who are brave enough to give all of their contact information to them, but I am not that brave.


25
Jul 06

How to Email Your Digital Photos

Emailing Your Digital Photos

A few things to remember:

  • Always save a copy of the ORIGINAL photo

  • You can always go down on resolution, but you can never go up.

  • 72 dpi for email and web – 300 dpi for printing

  • Never email more than 150k of attachments

  • Black & White takes up less space

How to do it:

 

Outlook Express

  1. Create a new email message.

  2. Click on the paperclip icon on the top toolbar.

  3. Browse for the file your photo is located in.

  4. Double click on that file.

Netscape

  1. Open Netscape Communicator.

  2. Create a new message.

  3. Click on the big paperclip "Attach"

  4. Select FILE.

  5. Navigate to the file you want to attach.

  6. Double click.

AOL

  1. Start your AOL program.
    Click on mail center.

  2. Go down menu to write mail.

  3. Open it with the left mouse button.

  4. In the lower left corner is an attach button. Click it.

  5. It will open an attach window.

  6. Click on the attach button.

  7. Another window will open and at the top you will see a look in box.

  8. Click on the arrow to the right and go to, C:\.

  9. Below that, in the larger window, select the My photos folder.

  10. Select it and click on open.

  11. Select the photo you wish to send and hit the open button.

  12. It will attach the photo, or photos, and take you back to the attach box.

  13. Click on okay and it will be added to your email.

  14. Once you have composed your message, just hit the send now button to complete.


21
Jul 06

Control is Key

I can usually get a 'wow' from many computer users when I show them how to use the Ctrl (Control) key on the keyboard. In combination with other keys it can do fantastic tricks like copy (Ctrl+C), print (Ctrl+P), or save files (Ctrl+S) to name a few. Combine the Ctrl key with a mouse click and you truly get magic. Hold down the Ctrl key while clicking on documents, email, pictures or other multiple to select multiple at a time.

No longer do you have to be relegated to deleting files one at a time or emailing pictures one at time. Use Ctrl+Click to select or highlight multiple options at the same time. It's a great tool, don't forget to use it!


1
Mar 06

Learning is fun

By far the most satisfying part of my job is teaching someone something new about their computer that will enable them either to do more or do something more efficiently. However, when I learn something new (and I do every day), nothing exceeds that satisfaction.

Today, as I was helping a client learn to use their new computer and Palm handheld organizers, they informed me about some of the great features available in the ACT! program. ACT! is a contact manager software and has bounced around between a few different companies and is now owned by Sage Software. ACT! markets itself directly to businesses, large and small. Home users would find the program to be too large to be useful.

Over the years, I have come in contact with the ACT! program, but only to help back it up, import or extract data from it. My client today showed me some of its awesome powers for business users. In addition to storing almost any contact information you want to know about a customer and tracking meetings and appointments, ACT! Can:

  • Provide a place to record all conversations with a customer
  • Record product sales
  • Provide a method for following a potential customer from prospect to buying customer
  • Create custom mailings (both email and snail mail)
  • Synchronize data from this powerful database to a Palm or Windows handheld computer

I’ve been a database nut every since I started using computers, but never fully realized the depth and robust information this program can provide.


30
Dec 05

The efficient way to email your digital photos

I often get emails from family or friends who have recently been on vacation or been involved in some other event and they want to share a handful of photos with everyone in their address book. Some of the email works out great, but other email doesn’t quite make it through the way sender intended.

Emailing photos can be one of the most troublesome things you can do with your email for several reasons.

1. Non-resized photos can take a long time to upload to send through email on a dialup line.
2. Non-resized photos can take a long time to download for everyone you send the email to. Nothing is more aggravating than waiting 20 minutes for a photo to download so you can read your email, only to find out that the photo is of a funny position that the cat fell asleep in.
3. Every email program handles attachments differently and some people on your list may call you for tech support when they can’t get the photos you sent.

There is a much better solution for sending photos via email.

Using the following system there is no limit to the number of photos you send in an email, recipients don’t have to wait for them to download, and the email doesn’t take up any more space on the hard drive than a typical email.

The system I am referring to is the online photo album.

Ofoto, Shutterfly, Club Photo, Fotki, andYahoo Photos are just a few of the sites where you can upload your photos for public or private viewing. Using these sites you can upload your photos then send everyone on your list a link to the online album. From there, they can view slideshows, order prints or photo gifts, or simply enjoy the photos at their leisure.

Best of all it’s free. Simply go to the website of your choice and setup a free account using a user name, password, email address and very little personal information. The services will offer an ‘upload option’ to get your pictures from your computer to the service. As with emailing photos, if you are on dial-up Internet, be aware that uploading full resolution photos can take some time.


30
Dec 05

The efficient way to email your digital photos

by Adam Cochran

I often get emails from family or friends who have recently been on vacation or been involved in some other event and they want to share a handful of photos with everyone in their address book. Some of the email works out great, but other email doesn’t quite make it through the way sender intended.

Emailing photos can be one of the most troublesome things you can do with your email for several reasons.

  1. Non-resized photos can take a long time to upload to send through email on a dialup line.

  2. Non-resized photos can take a long time to download for everyone you send the email to. Nothing is more aggravating than waiting 20 minutes for a photo to download so you can read your email, only to find out that the photo is of a funny position that the cat fell asleep in.

  3. Every email program handles attachments differently and some people on your list may call you for tech support when they can’t get the photos you sent.

There is a much better solution for sending photos via email.

Using the following system there is no limit to the number of photos you send in an email, recipients don’t have to wait for them to download, and the email doesn’t take up any more space on the hard drive than a typical email.

The system I am referring to is the online photo album.

Ofoto, Shutterfly, Club Photo, Fotki, and Yahoo Photos are just a few of the sites where you can upload your photos for public or private viewing. Using these sites you can upload your photos then send everyone on your list a link to the online album. From there, they can view slideshows, order prints or photo gifts, or simply enjoy the photos at their leisure.

Best of all it’s free. Simply go to the website of your choice and setup a free account using a user name, password, email address and very little personal information. The services will offer an ‘upload option’ to get your pictures from your computer to the service. As with emailing photos, if you are on dial-up Internet, be aware that uploading full resolution photos can take some time.


30
Dec 05

Windows XP Makes Computing Easier

When Microsoft released the latest version of Windows in October ‘01, one of the most touted features was its redesigned user interface. The press and reviewers of the software initially called the interface “Fisher Price” like, but after working with the operating system over the past four months, I have come to appreciate some of the new usability features.

Some basic computing functions like renaming, copying, and even deleting files remain elusive to many computer users. The new “Explorer Bar” that runs vertically along almost every window in Windows XP addresses the problem quite admirably. For example, in the My Documents folder (or any other folder for that matter), one click buttons along the left side of the window offer easy access to functions such as moving, copying, printing, deleting, and even emailing files.

When a file is highlighted, you can also view details of the file like the date it was last edited, the size of it and even the program that created the file.

Remember that Windows XP won’t run on just any computer, but if you purchase a new computer and give XP a chance, you will find yourself enjoying and being more productive with your computing.