Come on folks...were using computers! You don't have to fill out a change of address form and march it down to the postal office. You don't have to send out a post card to every person you know. You don't have to fill out a change of address for all your bills and utilities.

Changing email addresses is actually pretty painless and can be cathartic as well. In fact, think of it as going into the digital identity protection program. Here's how to make it a smooth transition:

Over the next few weeks, the weekly tip will focus on the creation of email filters with the various email packages. See last month's tip for a general description of email filters.

This week's tip describes email filters using Outlook Express and its rules based system:

1. Create mail folders for Jokes, Spam Saved mail, etc by RIGHT clicking on Local Folders from the folder list, then clicking on New Folder. Creating folders will give you a chance to really organize and sort email with this rules technique
2. Click on Tools --> Message Rules --> Mail
3. In the first box, choose a parameter like "where the subject contains specific words" (you can choose more than one parameter) OR where an email address appears in the To or CC
4. In the second box, choose an action like "delete it" or "move to specified folder"
5. In the third box, click on any underlined words to set the parameter (ex: specified words = spam or viagra)
6. In box four, name your rule something descriptive
7. Click OK
8. Click New and repeat the steps to add new rules

Google offers a good Help section covering their email system, and you can find it by clicking here. My short video series here are meant to just get you started quickly and give you the highlights of this email system.

I used to keep as many as many as 50 or so email stacked up in my inbox, but I always felt that I was behind in my work and consequently much of the email went unread and unanswered. A little more than a year ago, it all changed after I read an article that struck a chord with me called Email Zen. I immediately started practicing the techniques and suggestions in the article and found myself with a cleaner inbox and a better overall outlook (no pun intended) about email and my email communication. I continue to strive for the empty inbox and find that if i get more than 10, I start to get a little jumpy.

From reading that article and my own experience over the past eighteen months, here are my suggestions for reaching harmony with email:]]> http://helpmerick.com/clean-your-inbox.htm/feed 3 http://helpmerick.com/my-first-year-with-gmail.htm http://helpmerick.com/my-first-year-with-gmail.htm#comments Thu, 16 Oct 2008 23:51:19 +0000 Rick http://helpmerick.com/wordpr/?p=2265 I closed Outlook and started using Gmail exclusively one year ago. At first, I thought it would be a good experiment to see what Gmail was really all about, but I was also fed up with Outlook and its limitations. It took me two or three weeks to wean myself of thinking of my email in the same way that I used to with Outlook. For the experiment to work, Gmail had to satisfactorily accomplish 3 key functions of email that I handled pretty well with Outlook:

1. Spam filtering (I used Cloudmark Desktop with Outlook for years and am convinced that for Outlook/Outlook Express or Thunderbird users there is no equal).
2. Aggregate all of my email addresses (5) in one system.
3. Organize my email with categories (folders) and automated filtering for shifting email to their appropriate category/folder.

If Gmail could equal or exceed what I could do with Outlook, then I would consider it a success. Gmail's spam filtering quickly impressed me. In fact, one year later, I can say confidently that Gmail's spam filtering is superior to that of the Cloudmark system that kept me sane for years with Outlook. Feature #1, check!

I learned to use the Accounts feature in Gmail to successfully and seamlessly pull all my email addresses (and sort them) into my Gmail account. Beautiful; Feature #2, check!

Organizing my email, without the use of folders, proved to be the]]> http://helpmerick.com/my-first-year-with-gmail.htm/feed 0