Posts Tagged: word processing


14
Nov 08

Netbooks are NOT made for Windows XP or Vista

EeePCOne year ago, ASUS started a fire storm of new computers that now go by the name of netbooks with the release of their EeePC.  I wrote about this subject just a few months ago, but with the holidays approaching and netbooks are high on gift giver’s radar screens so I want to explore netbooks a little more in depth.

Netbooks make attractive gift giving ideas for a few reasons:

  • They are inexpensive; usually cost less than $400.
  • They are extremely portable (2-3 pounds).
  • They are cute.

Here are some facts you need to know about netbooks:

  • Netbooks run on an Intel Atom processor that has roughly half the power of a typical laptop Intel or AMD processor.
  • Netbooks utilize a very basic graphics system.
  • Maximum RAM  is 1 GB (very few exceptions)
  • Hard drives are usually solid state flash memory ranging from 4-16GB. More expensive models have small hard drives with up 160 GB of space)
  • Screens are no larger than 10″
  • Keyboards are 80-90% of a typical laptop keyboard.
  • They do not have CD or DVD ROMs.
  • Prices range from $300-700
  • Most have built-in web cams
  • All have wi-fi capability and Ethernet as well
  • Some models run a Linux operating system, some Windows XP, and a few attempt to run Vista.

Netbooks are in no way meant to replace a desktop computer or even a laptop. Instead, netbooks are designed to be used as a second or third computer for traveling, Internet or email access in another room of your home, light word processing or document creating/editing, making Internet phone and video calls, instant messaging, and even listening to music.

Because netbooks run on tiny batteries and less powerful processors, trying to run a large operating system like Windows XP and especially Vista is completely impractical. Windows XP with all its updates and service packs and security software requires a strong processor and a minimum of 512mb of RAM or 1 GB of RAM on a slightly older processor. Also, Windows XP, and especially Vista) require above average graphics processing to function with any oomph. Vista barely crawls on dual core processor with 1 GB of RAM and is completely useless on a netbook.

Linux, on the other hand, can be completely customized for a less powerful computer like a netbook and doesn’t need to be burdened by excessive updates and security software. This makes Linux a perfect fit for the netbook Plus, Linux laptops come pre-installed with complete office compatibility, games, multimedia software and more…all things you need to spend extra for with a Windows install plus you need to have an external CDROM to install all of these things on a netbook since it has no CDROM.

If you are in the market for a netbook for yourself or to give as gift this Christmas, by all means go for it. I love my little Asus EeePC and think they make the best travel companions and work great for getting a small amount of work or email done while watching TV or sitting outside. But know up front their purpose and don’t expect more from them. Here are my recommendations when shopping for a netbook:

  • Do NOT spend more than $400.
  • Get one with a Linux operating system, NOT WINDOWS.
  • Make sure it has a built-in web cam. You will like having the ability to make video calls while on the road.
  • Purchase a 4-16GB extra SD Card for storage, but realize that it isn’t meant to be storage machine.

If all this still makes your head swim a little, here are my top 5 netbook suggestions (in no particular order):

  1. Acer Aspire One – $325

  2. HP Mini Note- $299

  3. Asus EeePC 900 – $320

  4. Asus EeePC 1000HD – $360

  5. Dell Inspiron Mini 9 – $375

Again, keep in mind that netbooks are not meant to be a replacement for a desktop or a full-time laptop, but an adjunct to them for traveling and quick access to a computer. If you already own a netbook, leave a comment below sharing how you use yours and what your experience has been with it.


4
Nov 08

Searching within a Web page – Video Tip

This tip falls in the category of “wow, that’s easy to do, I wish I would have known about it long ago!”

When you are on a particularly long web page and need to find a term or phrase, click on Edit from your menus, then Find (or Find in page on some browsers). The keyboard shortcut is Ctrl + F. You will be presented with a small window that allows you to enter a word or phrase and then the computer will look for that word on the page and bring you right to it.

As with many other features, Mozilla Firefox’s implementation of this feature is superior to all other browsers, as it gives you helpful extras like find the next or previous occurrence of the word or phrase you are looking for and even has an option to highlight all the occurrences on the page. (See the accompanying picture). 

Firefoxs Find in Page toolbar 

This tip is especially helpful for genealogy researchers. Sometimes your eyes can become crossed looking for a surname in a sea of text. Use the find function instead and cut your work and eye strain in half!

If you need to look for the same term again on the same page, you will notice that the function gives you the option to find again without retyping.

This type of search works best with single words, but you can experiment with phrases as well.

You can also use the Find function in Word Processing documents, email, spreadsheets, and PDF files as well.

Watch the short video below to see this tip in action in both Firefox and Internet Explorer.


14
Aug 08

Dell goes deeper into Linux

Dell announced that they will release a line of laptop computers this fall with an instant on technology called Latitude On. Early indications are that it will closely mimic the Splashtop technology I wrote about last year and during CES 2008. And like Splashtop, the Dell technology involves using a light version of Linux to produce an extremely fast boot up (30 seconds or less) time and can access the Internet through Firefox and a wireless signal.

What is the appeal or advantage of these instant on technologies? Think about how you use your computer. What percentage of time are you using email and Internet versus editing digital photos or creating complex word processing documents or spreadsheets? If you are like many computer users, much of your time is spent online browsing the web and answering email. Having the ability to turn on your computer quickly to get to these activities is a huge convenience. And above that, the instant on environments are almost completely devoid of the security problems that plague Windows.


8
Aug 08

Asus started a whole new trend

I just returned from visiting my brother and his new baby and traveled, again, with only my phone and my Asus Eee PC. As usual, the little laptop did not disappoint. I was able to keep up with email, work with my spreadsheets and word processing documents and do other web research as well. All from a little marvel that cost less than $400 and weighs less than 2 pounds.

Asus was the first to release a successful mini-laptop last fall (the Eee PC), but since then an entire new genre of laptops has been born now known as netbook. Netbooks have lower power processors, smaller screens, wi-fi capability, and small hard drives, but offer almost all the functionality many computer users require…especially while traveling. Asus has released a couple more models since then, and HP, Acer, Dell and others. Type the single word netbook into Google or Wikipedia and see for yourself what this new genre of laptops has to offer. These are low cost, high function, portable machines that offer much to any computer user looking for a light weight travel computer. I suggest staying with the versions that install Linux as the operating system, but these laptops also provide one of the last methods of obtaining a Windows XP computer.


30
Jun 08

More Linux success stories

I want to keep singing the praises of an operating system that I used to make fun of on our show; Linux. In partial defense of myself, Linux traditionally has been known as the geeks operating system, and a user needed to be permanently attached to a forum for help and have an affinity for the command prompt or as its known in Linux, the terminal.

That started to change about 10 years ago or so with the advent of Graphical User Interfaces (GUI’s) that started popping up, but were never quite perfected for the average user…the folks I support and the majority of computer users. Three years ago the landscape of Linux changed forever with the release of Ubuntu. Ubuntu became the media darling of Linux and of users alike for multiple reasons:

  • Small computer footprint (runs fast, requires only modest computer power)
  • Good security (virtually immune from the spyware and virus laden Windows environment)
  • Built-in compatibility (users get Microsoft Office compatibility and much more right from the start)
  • Unique and inviting installation prodedure and try-it before you install it (entire operating system fits on a single CD, and can be booted from that CD without affecting your current system)
  • It’s free

I started looking at Ubuntu almost two years ago and immediately saw the potential for many of my customers and general computer users everywhere. To date, I have converted about a dozen computer users to Ubuntu and plan on converting three more this week alone. All, except one AOL user who missed the AOL software, have been thoroughly satisfied and pleasantly surprised at the lack of problems and the intuitiveness of the system. It takes me awhile to explain and sell an Ubuntu conversion, but after explaining all the benefits and then telling them that it can run on their current hardware, they decide to try pretty quickly.

If you happen to be mainly a web and email computer user with some word processing, card or board games and some digital photography mixed in, you will never miss Windows. Save yourself the money of buying a new computer and upgrade your current computer (preferably built after 2000) to Ubuntu Linux and you also will be pleasantly surprised and virtually problem free.


24
Jun 08

Great digital photography debate topics

Technology is no different than politics in that there are a variety of topics that people have opinions on. While you may not know much about these topics now, what you know about them can have a great impact on knowing who to listen to when it comes to learning more about digital photography and related topics.

PC vs. Mac:

The Mac people will tell you that Macs are better for graphics, easier to use more stable.

PC people will argue that Macs are over priced, you can do anything with a Mac that you can do with a PC and Macs won’t run the programs that most people use.

What’s the truth? As with most debates, where you stand depends on your perspective as all things are relative.

Macs are easier in the sense that it typically takes fewer steps to get from point A to point B, they don’t get viruses and spyware as much and applications are very well developed before they are released; this leads to fewer crashes. Of course there are rare exceptions in all cases.

PCs are easier if you depend on the advice and help from those around you to get you through. Chances are your tech friends and relatives don’t speak Mac. Macs will not run any PC software out of the box. You must either buy Mac versions of programs like Microsoft Office or find alternatives that run on Mac.

If you primarily use your computer for basic tasks like email, digital photography, word processing and Internet, Macs are likely a great way to go. If you are using the computer for office work such as Excel, databases, or custom software associated with your business, you may find that Macs just won’t cut it.

Canon vs. Nikon:

There are dozens of camera manufacturers, but Canon and Nikon are the two major parties that tend to have the greatest loyal followings.

Canon was always the underdog in the film photography world, it wasn’t until they made the move to convert everything to digital that they became serious competition.

Canon film cameras were typically the lower priced alternative for photo enthusiasts. Nikon had the F series of cameras that were used by professional photographers all over the world. Then the world went digital and Canon decided set the standard for photo innovation.

When it comes to serious cameras, both companies produce wonderful cameras worthy of their following. There are a few reasons that each manufacturer stands out.

What’s the truth?

Nikons in general have a more sturdy feel with a shutter that makes a beautiful clapping sound – it may not seem to matter what the shutter sounds like, but it gives the camera a more traditional aesthetic.

Canon’s typically set the standard. They are usually the first to set new standards in shutter speed, megapixel and zoom speed in their higher end models. They are also usually the first to break price barriers on the low and high end. Most 35mm professional photographers such as photo journalists, sports and portrait photographers now use Canons, the industry that once belonged almost exclusively to Nikon in the US.

CCD vs. CMOS:

Just a quick geeky topic here. CCD and CMOS are the current sensor technologies that digital cameras use as “film.” These sensors are exposed to light like film and then the image is saved to the memory.

 CCD is the more traditional technology as it is cheaper to produce and is usually smaller in size.

CMOS contains more technology on the chip and consumes less power. It also costs slightly more to produce but this is quickly changing and many manufacturers are now switching to CMOS for their DSLRs and higher end cameras.

When it comes to image quality, there is no definable difference. Hand a photo to a photographer or camera expert and he will not be able to tell you what kind of sensor was used to take the photo based on quality alone.

Picasa vs. Photoshop Album (combined with Photoshop Elements)

Each of these products does the same thing but they are different in important ways.

We have exhausted the topic of Picasa – it is easy to use, it allows you to backup your photos, create photo CDs, order prints, and organize your photos into albums.

Photoshop Album is a piece of Photoshop Elements. Like Picasa it allows you to organize your photos, create projects and find lost pictures.

What’s the truth?

Picasa is fast and very intuitive. However, if you do a lot of photo manipulation it is nice to have Album incorporated with Elements.

Flash drives vs. CD/DVDs vs. external hard drives:

You know you should backup your photos, but how should you do it?

Flash drives last a long time but they are very expensive when compared to optical media and hard drives. They are also easy to erase and lose. On the other hand their portability gives them a nice advantage in some cases.

CD/DVDs are inexpensive and can be read in any computer. They are also durable and multiple copies are easy to do. On the other hand, they can be difficult to create and can only be written to one time.

Hard drives are cheap and can hold every photo you will ever take. However, they are not as portable and can have major malfunctions leading to the loss of all data.

Ultra zoom vs. DSLR:

Ultra zooms are digital cameras with large built-in zoom lenses. DSLRs are cameras that allow you to change the lenses.

Often people assume that DSLRs are the ultimate camera and all other cameras are for novices. Before buying that DSLR, there are some important pros and cons to consider.

DSLR’s take up much more space and weigh more. When you go for the shot, will you have the right lens attached?

Changing lenses must be done very carefully. dust on your sensor can lead to spotty pictures at best and a ruined camera at worst.

Ultra zooms are light and often feature more powerful and faster lenses than the kit lenses that come with DSLR models.

On the positive side, DSLRs provide the ability to add on to the camera and increase the camera’s uses. Adding a flash, extra lens, shutter release, etc. can be a big advantage if you are looking at taking the hobby seriously.




29
Apr 08

The $399 Power Computer

Last week, I was charged with finding a computer for a customer who only wanted it for Internet, email, and word processing. He didn’t want to add any games, extra programs, or anything else to it. My first thought, as I was listening to his needs, was Ubuntu. One other request was not to break the bank on cost. Lastly, he told me that he would be hooked up to a high speed cable Internet service.

Upon talking a little more, I explained my idea bout an Ubuntu Linux machine. He asked, “Does it do Internet? Email?” I said, “Yes.” He agreed that it sounded fine to him.

This weekend I perused the big box store ads in the paper as I do every Sunday morning and found the deal I was looking for at Best Buy. For $399, the package included an AMD dual-core processor, 1 GB of RAM, 19″ flat panel monitor, AND a printer! It came with Windows Vista Basic, but I wasn’t planning on leaving it on there anyway.

I called the customer, and they agreed to meet me there and purchase the system. They also decided that it would be fun to Skype their family from time-to-time, so we added an inexpensive web cam to the mix.

When I fired up the computer to make some restore CD’s (just in case), I left everything as is and timed the boot process with Vista; 4 minutes 45 seconds. And of course, trying to do anything, I got the obligatory “Are you sure you want to do this?”

Ubuntu 8.04 came out this week, and I inserted one of my freshly minted Ubuntu installation CD’s into the computer and restarted. Less than 45 minutes later (90% of it hands off time), I started working with the new Ubuntu system. Boot up time: 54 seconds! The printer was installed, the web cam was installed, I downloaded, installed and configured Skype, and setup his Yahoo email account for easy access.

To do all of this on the machine I bought, had I left Windows on it, would have taken twice the amount of time, and he would have had less features.

Moral of the story:

  • Ubuntu is a real compelling option for many computer users. In fact, for computer user similar to the customer I described in this article, I think Ubuntu should be the first option to consider.
  • Ubuntu improved performance and function over a Windows machine is impressive. Buying an inexpensive new computer, less than $600, and replacing Windows with Ubuntu will give you a faster, safer, and more functional computer. In fact, its performance and function will rival a Windows system of twice that cost and be much safer on the Internet.
  • Ubuntu allows you to play games, surf the Internet, send and receive email, download your digital photos and work with them, play and burn CD’s, play DVD’s, and much more. 

8
Apr 08

Living online with your applications and data

Here I go again talking about online applications and data storage. I keep bringing it up because the idea makes more sense to me everyday.

In just my first two days of work this week, I found multiple examples of how computing online instead of on your desktop makes sense for so many people. It will be a long time before serious photographers, movie makers, engineers, and graphic designers can make do with online applications because their programs require a great deal of computer speed, power, and storage. However, for the bulk of computer users at home and many in small businesses, migrating data online and utilizing online applications can save a great deal of time and money.

Many households today now have multiple computers. Unfortunately, computers don’t always last as long as we would like due to mechanical failure or security breeches and often we would like to be able to access data or programs that exist on one computer from another. For these reasons and more, working with online applications makes perfect sense. Online applications and data storage gives you a lot of flexibility and security. Here is a quick list of my advantages and disadvantages of online computing:

Advantages

  • Data is always backed up
  • Data is secure
  • Data is available from any computer, anywhere
  • Applications for editing and creating data is available from any computer, anywhere
  • Buying the latest and greatest computer is no longer a factor
  • Buying expensive applications is no longer necessary
  • Compatibility with other applications is now easier
  • All basic computing needs from light digital photo editing, word processing, spreadsheets to checkbook management, basic genealogy and more can be done with just a browser and an Internet connection 

Disadvantages

  • Some computing needs can’t be met online yet (engineering, high end movie or photo editing, desktop publishing, etc)
  • A high speed Internet connection is required
  • A small learning curve and paradigm shift is necessary.
  • Search our web site for Web 2.0  to learn even more.

 


 


27
Mar 08

Microsoft Office function without the MS price – on a Mac! – Video Tip

This is the first of what we hope to be many Macintosh video tips here at HelpMeRick.com. We posted a similar tip to this one a few months back for Windows and Ubuntu users, but this one applies to Mac users only.

In this tip, I describe to you how you can use the free NeoOffice product from neooffice.org to seamlessly create Microsoft Office compatible documents. Of course, the software also allows Mac users to open any Office document as well. NeoOffice gives Mac users complete abilities to share documents with any Windows user or fellow Mac user.

This short video demonstrates how to set your copy of NeoOffice so that it automatically saves your documents in the Microsoft Office format:


26
Mar 08

Yet another feature yanked from the NEW Microsoft Office 2007

While working with a small business client today, they asked how to insert a picture into a Word document from their scanner. “Oh, that’s an easy one”, I said to myself. Then I realized they were using the new Office 2007.

In all previous versions of Microsoft Word and other word processor worth their weight, you follow these steps to insert a picture from a scanner into a document: 

  1. Click Insert from the menus
  2. Click Picture –> From Scanner or Camera
  3. Use your scanner software to select and scan the item you want and it instantly appears in the document

I looked for the same feature in Word 2007, and it wasn’t there. I immediately clicked to the Help menu in Word and searched for scanner. The first item in the search results (from Microsoft…not on the web) was:  “Where did the Insert Picture from Scanner feature go”? Clicking the item reveals this fun fact from Microsoft:

The From Scanner or Camera option for adding pictures to a document is not available in Microsoft Office Word 2007. Instead, you can add pictures from your camera or scanner by downloading the pictures to your computer first and then copying them from your computer into Word.

Wow! Great job Microsoft…let’s take away features that are useful and have been around for years and add features and interfaces that decrease our productivity! Thanks.

Now let’s go through the steps to Insert a picture from a scanner into a Word 2007 document:

  1. Click Start
  2. Click All Programs
  3. Click the Windows Photo Gallery application
  4. Click File from the menus
  5. Click Import from Scanner or Camera
  6. Click the name of your scanner
  7. Click Import
  8. Click Preview button to see your scan
  9. Click Scan when ready
  10. Add keywords to your scan
  11. Click OK
  12. Close Windows Photo Gallery
  13. Start Microsoft Word
  14. Click the Insert tab from the Word Ribbon
  15. Click the Picture button
  16. Navigate to where the scan was saved (usually Pictures –> then a folder named with the date you scanned the picture)
  17. Double-click the pictures
  18. After you finish with your Word document, remember to go back and delete the scan because you didn’t really want to save it…just insert it into a Word document!

Woo hoo!! A brand new program that has already decreased my productivity by moving items around and making me hunt for features I could find in a second on older versions and taken away tried and true drop down menus has now taken away a feature that for more than 12 years could be accomplished in 3-4 steps and turned it into an 18 step feature! I challenge anyone reading this to show me how this is in-any-way-shape-or-form progress?