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General Computer Tips

Keep an eye on the kids

One common question I get from parents is how to keep kids safe while using the Internet.  Here are some apps and sites to help answer questions about kids and the Internet:

Cyber Patrol 

Get Net Wise

However, if you use Internet Explorer, then you have a great tool already built into the browser itself.  Here’s how to use it:

  1. Click on Start
  2. Click on Settings
  3. Click on Control Panel
  4. Double Click on Internet Options (or Internet)
  5. Click on the Content tab
  6. Click on the Enable button next to the "Content Advisor"
  7. Use the tools provided to restrict access to web sites that you approve (make sure that you remember and protect the password you set for this feature)

Give this tool a try and I think you will find it useful.

How to Install Shareware

Last week we discussed how to download shareware.  This week we will finish the project and talk about installing and using shareware.

Many shareware programs you will download are in a compressed format called a ZIP file.  If this is the case, then you will need an “decompression” utility such as WinZip to get to the programs installation files.

Double click on the file you downloaded and one of two things will happen:
1.  WinZip will start and show you the files inside the “compressed package”…if so, look for a setup or install file and double-click on it to start the installation process
OR
2.  The installation process will start and you just follow the onscreen instructions.

How to Format Your Hard Drive and Reinstall Windows

WARNING:  I have done my best to outline the steps in this somewhat arduous task, but undertake this procedure at your own risk. Because of the vast differences in hardware and software, I cannot possibly cover every nuance. Please use this Tip as a guide and not the end all. AND BE SURE TO BACKUP ANYTHING YOU DON"T WANT TO LOSE PRIOR TO UNDERTAKING THE TASK!

Since many of the sites that I used to refer listeners to regarding this subject have either disappeared or no longer have the information, I am starting a multi-part tip outlining the steps to reformat your computer. In this week’s tip, I’ll explain the what, why’s, and when’s?

What does it mean ‘format my hard drive’? Formatting a hard drive erases all current information (for all practical purposes) and let’s your computer start with a clean slate. Formatting deletes all applications AND data from your computer. The process itself requires very little technical know how. What comes after the format involves the techy knowledge.

Why would I need to format my hard drive? If your computer uses Windows 95/98 or Me, I recommend formatting and reinstalling Windows at least every two years as a maintenance routine. Performing this routine purges your computer of any little errors and irritations that have cropped up and thus makes your computer feel and run like ‘new’ again. You also would need to format and reinstall if you have encountered innumerable error messages or encounter a runaway virus.

When should you perform this purging and restoration of your computer? I answered that question along with the ‘why’ above….at least every two years for any Windows version but Windows XP. Windows XP appeared almost two and a half years ago and has proved to be quite stable and resilient so I’m reserving judgment as to how often it should be done for XP.

If you use a name brand computer like HP, Compaq, E-Machines or even some Gateway systems, they come with a disk or disk set (on CD’s) called "Restore Disks". These disks make the process very easy. Put the disk in, shut your computer off, turn it back on and follow the on-screen instructions. REMEMBER, this will erase all data on your computer, so backup anything you don’t want to lose.

Font management

Fonts are the different typefaces that we can choose when we create word processing documents, newsletters and other computer-generated documents. 

I am willing to wager that most computer users only use about a dozen different fonts.  However, there are over 400 different fonts installed on many computers today.

These fonts utilize precious computer memory resources and also increase computer boot time.  In this week’s tip, I will share with you how to better manage your fonts so that you can release some of your computer resources and decrease the time your computer takes to boot up.

Do you have kids or grandchildren?

If so, don’t throw out your old computer when you upgrade to a newer one.

Clean up your old computer and install:

  • a simple word processor
  • drawing program (like Broderbund’s Kid Pix)
  • educational games (there are many good free ones available at download sites on the Web)
  • web browser with filter software

This allows your children to learn, use and be responsible for a computer without compromising your computer or data if a small hand gets too anxious.  And if you both need to get a project out, there is no need to rush each other!

Daily Diary…or at least important notes

If you have the need to jot down a few notes and have them automatically dated for you, then using Notepad may be a simple answer for you.

Notepad is included in all versions of Microsoft Windows and contains a nifty little feature of being able to "time stamp" your entries. Here’s how it works.

  1. Click on Start –> Programs–>Accessories –> Notepad (or RIGHT click on your desktop and choose New Text document)
  2. Push F5 on your keyboard
  3. The current time and date are displayed, now simply press Enter and type in your note.

Save this file some where easy to find (or better yet, on the desktop). Each time you need to create a new entry, just open the file and push F5 on your keyboard before entering in the new text.

Create Calendars Easily and for Free

If you have been frustrated at trying to create an attractive and simple monthly calendar, then you have come to the right place. 

Days Ease is a free program from the folks at PC Magazine. It allows you to create and print customized monthly and yearly calendars…easily! You can add your own text to the days, customize titles, fonts, colors and more. Follow these steps to start using Days Ease today:

  1. Click on this link to initiate the download of the program 
  2. When the ‘save as’ box pops up, click in the Look in box and click Desktop
  3. Click Save
  4. Wait for the download to finish (approximately 4-6 minutes with a 28.8 connection) and close your open programs
  5. Find the ‘daysease’ icon on your desktop and double-click on it
  6. Click OK
  7. Click Unzip
  8. Click OK
  9. Click Close
  10. Double-click on My Computer
  11. Double-click on your "C" drive
  12. Double-click on the "daysease" folder
  13. Drag the Days Ease icon to your desktop
  14. Close any open windows and then double-click on the Days Ease icon to start printing calendars!

 

Close all your applications at the same time

If you use multiple programs at the same time, when you’re done working on your computer for the day, you probably close each open application one by one. This week’s tip will show you how to shut down all open programs at the same time.

Follow these steps to close all your programs at one time:

  1. Hold down the Ctrl key on your keyboard and click on each application button on your taskbar (the bar next to your Start button)
  2. You will notice that each button remains selected. 
  3. Once you’ve selected all the application buttons on the taskbar, RIGHT click on any one of them
  4. Click Close from the shortcut menu that pops up. 
  5. Now all your applications will close. 
  6. If you have any application in which an open file hasn’t yet been saved, that application will prompt you to save the file.

One more tip to keep in mind is that the keyboard shortcut of Alt+F4 will also exit out of any open window or program. If no windows are open, then Alt+F4 will bring up the close windows dialog box.

Clone Your Printer

If you routinely print two or more kinds of documents (i.e. draft printing for email, normal for word processing, and high quality with photo paper for photos), each requiring its own printer settings, you’ve probably found it cumbersome to have to re-enter all the printer properties every time you change documents. 

You might find it easier to actually install the same printer twice, but with different names and settings. This way, you can simply select the "printer" (actually the group of print settings) that you like the next time you execute your print job.

Backups: Don’t try to double-click on them

I received many emails this week thanking me for the tip on how to back up your address book. Don’t forget that I also have past tips on how to print your address book as well, check out the archives below. However, I also received many questions regarding why when you try to double-click to view a back up file an error occurs.

When you backup a database from within a program (like Quicken, Quickbooks, your address book, genealogy programs, etc), using the File –> Export or Backup function, the program performs two functions. The first step transforms the original data file into a proprietary file format for storage. Secondly, the program compresses the data so it takes up less space. By performing both of these functions, the file becomes unreadable by simply double-clicking on it. At this point, it is known as an archive file.