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Rick

Prevent dead email links, save time and use URL shorthand – Video Tip

Have you ever received a link to a web site via email that can’t be clicked because it is so long that the link “broke”?

You might see something like this in your email:

http://maps.google.com/maps?f=q&hl=en&time=&date=&ttype=&q
=5400+E+Pima+St,+Tucson,+Pima,+Arizona+85712,+United+States&s
ll=37.0625,-95.677068&sspn=46.36116,82.265625&ie=UTF8&cd=1&geocode=
0,32.243422,-110.877669&z=16&iwloc=addr&om=1

That’s a 230 character web address (URL).

Using an online web address shortener like TinyURL.com can shorten that address to less than 30 characters and leave you with an address like: http://tinyurl.com/3y9hbw

These shorter addresses are much easier to deal with for taking written notes, writing articles for print media, and definitely for emailing. Watch the short 3 minute video below to see exactly how this works and how you can start sending and using shorter web addresses today.

How to use CCleaner – Beginners Edition Video Tip

For many years, I have recommended using the CCleaner disk cleanup utility for Windows. It does a more thorough job and is faster than the Windows cleanup utility built-in to all versions of Windows. In this short video, I demonstrate how to get started with CCleaner. I may delve deeper into the product in a future video.

Use Google Chrome or Mozilla Firefox to browse your bookmarks…FAST – Video Tip

I’m sure I’ve included this tip in my past browser related tips, but I decided to pull it out and make it its own tip today. Bookmarking favorite or often used sites is important and recommended. However, with Firefox or Chrome, you no longer need to remember the entire name or folder where you stored it. Instead, use the browser’s… Read More »Use Google Chrome or Mozilla Firefox to browse your bookmarks…FAST – Video Tip

Clean your inbox

stuffed inboxEmail truly revolutionized communication. The ability to retrieve a message from anywhere in the world in a matter of seconds is mind boggling. However, judging by the size of your inboxes (see this week’s poll), you could benefit from some tips on how to keep your inbox clean.

I used to keep as many as many as 50 or so email stacked up in my inbox, but I always felt that I was behind in my work and consequently much of the email went unread and unanswered. A little more than a year ago, it all changed after I read an article that struck a chord with me called Email Zen. I immediately started practicing the techniques and suggestions in the article and found myself with a cleaner inbox and a better overall outlook (no pun intended) about email and my email communication. I continue to strive for the empty inbox and find that if i get more than 10, I start to get a little jumpy.

From reading that article and my own experience over the past eighteen months, here are my suggestions for reaching harmony with email:

7 ways to become a more efficient web user – Video Tip

This is a reintroduction and retitling of a previous video/tip because of a copyright infringement complaint from Franklin Covey. Hopefully, the new title and verbiage will satisfy their legal staff.

All week long I help computer users of all ages and experience levels. Too often, I see that many computer users (beginners and experienced alike) do not utilize or know about some basic web browsing skills that will speed their work and give them less problems when using the Internet.

In this week’s tip, I will highlight the inefficient habits computer users use and replace them with tips that will make YOU a quicker and more profecient web user.

1.  Using an old browser

No matter how old your computer is or what operating system you are using, DO NOT USE INTERNET EXPLORER 6 (IE 6). IE 6 is late 20th century technology and is not compatible with much of the web today and it also poses the greatest security risks.

Instead, use

The Magical Title Bar – Video Tip


The title bar is the long (usually blue) bar at the top of each program. The title bar contains three familiar buttons on the right; the minimize button (little bar), the maximize or resize button (middle button) and the often used "X" button to close a program.

On the left side of the title bar is a small icon in the far left corner that matches that of the program. The name of the current file (or web page on the web), and the name of the program also reside on the left side of the title bar. And even though one half to two-thirds of the bar is blank, it also has its functions.

Clicking on the little icon in the far left (once) will produce a menu that allows you to minimize, move, resize, maximize or close the window. This comes in handy when a window is shoved to one side and the right hand buttons are not visible. Double-clicking on the little icon closes the window/program.

Use the blank part of the title bar to move and position the window. This only works if the window is in the less than maximum position. Just click and drag the title bar and the whole window follows. This technique is helpful if you need to position two windows for dragging and dropping files. Also, double-clicking your title bar will automatically maximize the window.

Remember to use the minimize button to ‘shrink’ the window to an icon on your desktop so that you can access your desktop or a window/program behind the current window. This keeps the program running and to restore it back to the original position, simple click on it one time from the task bar.

The middle button on the right side of a title bar changes between the maximize button (one square) and the restore button (two overlapping squares). The maximize button will fill the entire screen with the program window. The restore button makes the program windows less than maximum.

You many not necessarily use all these techniques every day, but keep them in mind and they will come in handy from time-to-time.

Watch the short 3 minute video below for a good visual tour of how these functions work.

Creating Tables in Microsoft Word – Part II – Video Tip

In Part I of my "Creating Tables" tip, I discussed what a table was, how to create them, and some basics on how to customize them. In Part II of the tip, I discuss how to use reverse text, cell coloring, sorting, formulas and create a form all with tables. The video takes a few minutes to load (may be too slow for dial-up), but the wait is worth the knowledge.