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address book

Save yourself some grief…

And money and time.

We have many tips on our web site concerning passwords . The number one issue with passwords is remembering them. It's crazy how many computer users I help that tell me, "I don't have a password.", when I query them about their email or Internet password to troubleshoot a problem or setup a new computer. ANY OF US WHO HAVE EMAIL ADDRESSES HAVE TO HAVE A PASSWORD. It may have been years since you had to remember what it is, but at some point you will be asked for it. Use some of the great (and free) software packages available to manage your passwords. Or at the least write them down in a central location; small address books work well, post-it notes, not so much.

An analog tip for digital passwords

Sometimes the best solutions for our digital problems can be found in the analog world. Today I had a client who used a great method to remember all of her passwords.

She used a little address book – the kind you keep next to your phone or in your car to keep track of important contact information.

For example, you can put your Visa.com user name and password under the V section. Best of all, it doesn't look like a password list so bad guys aren't likely to find it interesting enough to snoop through.

When it’s gone, it’s gone

Adam eluded to a trend that he has noticed about failing computers and hard drives lately. Indeed, I have seen the same epidemic. My question to you is, do you really know what the hard drive is and what its function is?

Some computer users point to the box that sits on their desk or floor and call it a hard drive. Others know that it stores data. I think few understand how important and valuable the hard drive really is and why we spend so much time writing and talking about backup. The hard drive, in desktop computers, is roughly the size of a VCR tape. It is a mechanical piece of equipment that has motors, gears and bearings…none of which is made to last forever. Thus the reason for backup.

Repair/Reinstall Outlook Express

We had a caller who had a problem importing and exporting her address book in Outlook Express. While we still haven't found a solution for her exact problem, this link will take you to Microsoft's support site that explain's how to repair and reinstall Outlook Express.

The backdoor to your Outlook Express addressbook

If your hard drive crashes and you need to find your Outlook Express addressbook – here is where you will find it in Windows XP.

C:/Documents and Settings/(your user folder)/Application Data/Microsoft/Addressbook/(here you will find your addressbook).

Before you try this maked sure you go into Tools/Folder Options and choose to show hidden folders.

The addressbook will be called something like "addressbook.wab" you can also search for the address book by going to Start->Find/Search. Type in "*.wab"

The power of databases

Lately, I have been helping a business customer set up a database to help manage a portion of their business. Databases are highly underutilized in the small to medium sized business. Databases differ greatly to spreadsheets and potentially offer many more benefits to using spreadsheets.

Properly designed and built, a database can save many hours of data entry and reduce entry errors to almost zero. Databases also provide the opportunity to instantly extract subsets of information from the data…this is done through a process called queries. Reporting functions also excel (no pun intended) with databases and can be customized to meet any need.

Moving from AOL isn’t always easy, but it’s worth it

I am currently helping two clients make the move off of AOL after many long years of being AOL customers. While each client is having a few problems making the adjustment, each has stated that they small issues are worth it to get away from AOL.

There are a few things that you need to get ready for when making the switch from AOL. 

1. There is no easy way to backup your address book and move it over. You can print it out and then manually add each address to your new email program. The best way I have found to do it, though, is to send emails to everyone in your AOL address book with your new email address. Ask for each person to send a reply to your new address. Then, as people reply you can click "add sender to address book."

Changing your email address is easy

A new customer that I helped today uses AOL. She stated that she is frustrated with AOL’s support, price, and continuous barrage of advertising among other things. In the next breath, however, she said

What should I back up?

Recently, you have heard me talk a great deal about flash memory drives and there usefulness for backup. One of our listeners/newsletter readers, recently asked what files are important to backup.

So, tip number one in backup is to backup only those files that you create. These include but are not limited to:

  • Financial program data (Quicken, Money, etc) 
  • Email and other address books 
  • Saved email messages
  • Important word processing documents, spreadsheets and/or databases you have created 
  • Calendar/appointment information 
  • Digital pictures (from digital cameras AND scanners) 
  • Internet favorites or bookmarks 
  • Genealogy research 
  • Downloaded programs or utilities (backup the original installation file) 

You get the picture. Anything important to you that you have created and don’t want to lose, should be backed up.

Programs (with the exception of downloaded programs as noted above), do not need to be backed up because you can rebuild them with original installation CD’s and disks.

For even more information about backup use our site search engine to search for backup for even more specifics about backing up your important data.

Recycle a Floppy Disk

Floppy disks, as slow and old as they are compared to CD’s and Zip disks, still provide a useful tool in our computing lives. They dutifully back up our important files and allow us to share those files between computers and colleagues.  

However,  did you realize that a floppy disk is reusable?  You can turn those old floppy disks into newly usable media again by following these steps:

  1. Insert the floppy disk into your computer

  2. Double Click on ‘My Computer’