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Ubuntu – Day 5

I haven’t ported much of my data to this computer from my Windows’ computer, but haven’t missed any of it yet either. I do have this system hooked into my home network so I can access shared folders on the Windows’ machine if I need those files. I mentioned on the show today that one of the huge reasons I like Mozilla Firefox is the availability of “extensions”. Extensions are little add-ons that allow anyone to customize and enhance their browser to do things that are important to them. One of my favorites is Google Sync.

Set a startup password for Microsoft Outlook

Outlook PasswordSome computer users who work in an office or on a PC with other roomates or kids would like to password protect their email, calendar, contacts, etc in Microsoft Outlook. Until today, I didn’t know how to do that. As you know, when I learn something new, I pass it on to you. Remember, this tip is for OUTLOOK users NOT Outlook Express users:

  1. Start Microsoft Outlook
  2. RIGHT Click the Outlook Today icon on the left or the "Personal Folders" icon
  3. Click Properties
  4. Click the Advanced button
  5. Click the "Change Password" button
  6. Leave the "Old Password" box blank since you never had one
  7. Type the password you want to use in the "New Password" box
  8. Type the password again in the "Verify Password" box
  9. DO NOT check the "Save this password…" option
  10. Click OK on all three open screens

The next time you open Outlook, you will be prompted for the password you just set thus protecting access to your Outlook data.

Windows Vista’s Open and Save Dialog Box – Video Tip

Vista Dialog Box

Windows Vista has brought us many changes…some good, many not so good. One change that takes some getting used to is the new open/save dialog box. It takes a little getting used to, but with some practice and tips in my video tip below, you will be in harmony with Gates' new monster. In the video, I include how to create shortcuts to your most used folders, explain the new Vista file hierarchy, and demonstrate how to effectively utilize the new dialog boxes you encounter when opening and saving files.

Don’t put folders and files on your desktop

A few days ago one of my clients called me with some strange problems. Suddenly many of her files disappeared from her computer. None of the files seemed to be related. She was missing a few Microsoft Word documents, some photos and her genealogy.

After looking around and doing several searches she happened to mention that she used to have a folder on her desktop called "Old Desktop Files." It was a folder with files that she had on an old computer.

Instantly I figured out what was going on. I looked in her Word and PAF under the File menu and noticed that all of the missing files had been in that missing folder.

Windows Vista makes networking maddening

I setup a new Windows Vista machine yesterday on a network with two Windows XP systems. My client wanted Vista to be the main computer that shared files and printers with the other two computers. It only took me 45 minutes to figure out how to set it all up. In Windows XP I can setup a network in less than 15 minutes – probably less than 10.

One of the first complaints I had early on with Windows XP was that it was loaded with too many wizards. This only bothered me until I started using the wizards. Now I depend on them.

A wizard is a feature that leads you step-by-step through the process of a complicated task such as setting up a network or burning to a CD. The Windows XP wizards turned out to be one of its biggest strengths. They made it easy for a friend, family member, or tech support person to walk you through setting things up.

Using Picasa to make a CD of your favorite pictures – Video Tip

Lately I have had several people ask me how to make a CD from only certain pictures from several folders. Here is a short video explaining how it's done.

The background music came out pretty bad, but the rest of the video should run OK. (click "read more if the video isn't already showing)

Getting Better Prints from Digital Photos

One of the disadvantages to digital photography (if you can call it that) is that you don't get prints as often. Photos tend to sit on disk or on your computer's hard drive and never get shared. The photo album is sadly becoming extinct.

If you would like to start printing out some of those digital photos, here are some pointers.

Install Picasa:

We talk about it a lot, but not often enough. Picasa will make selecting, organizing and printing your digital photos easy. In fact, there is little or no need for any other software for most people.

Don’t back up a shortcut

I've mentioned this before many times, but it bears repeating often especially since I saw it at least three times this week. First, I want to commend the computer users out there for backing up and thinking of backing up! However, it is imperative to know what you are backing up. 

Folder shortcutA shortcut is indicated by a little arrow in the lower left hand corner of a folder or file. If your backup media has any of these types of icons on it, your backup is worthless. A shortcut is simply a "pointer" to where the actual data is saved. Backing up shortcuts is extremely fast because there is not data in a shortcut. I too often see computer users dragging a program icon (shortcut) or a shortcut to My Documents or My Pictures to their CD drives, external hard drives, or flash drives then wonder why they have no backup should they need it.

Quickly get to the file or folder in a cluttered window

Today I helped a client organize his photos for a project he was working on. I moved all of the photos for the project into a folder in My Pictures. He had dozens of folders in his My Pictures folder all full of pictures from other projects.

He called me about an hour later to tell me that the folder I had created had suddenly disappeared.

"What have you done since I left," I asked. I wasn't accusing him of anything, but if he had done anything it would help me figure out what had happened to the folder.

"Nothing," he explained, "I took a break after you left and when I came back the folder was gone."

Picasa Picture Manager Video Tip – Part 2

In Part 1 of our Picasa Video tip , we discussed how to use many of the editing and organizing tools available in Picasa. In this tip, you will learn about:

  • Transferring your digital camera photos to your computer with Picasa
  • Selecting photos from multiple folders
  • Creating a web album
  • Printing your photos
  • Ordering prints from your photos
  • and more!

Click the Read More option below to start the video if it has not already started, and be patient as the video loads.