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You don’t HAVE to log into AOL or MSN

Many AOL and MSN users have converted to either cable or DSL high speed connections over the last few years. This tip is for all you AOL and MSN broadband users.

IE7 LogoWhen I work with a high speed AOL or MSN user, habit guides their mice to the AOL or MSN icon. With a high speed connection, you do NOT need to log in to the service's browser if you just want to look up something on the web. Instead, decrease the time and steps it takes to get to the web by more than half by simply double-clicking on the Internet Explorer icon (pictured) from your desktop or Start menu. This will transport you instantly to the web. You only have to sign in to the AOL or MSN software if you want to check your email. Heck even that is optional, but that's a tip for another day.

Know your Internet options

Picking out an Internet provider in the good ol' days of the Internet was easy. All you had to do was pick a company that wasn't owned by AOL and you'd be OK.

Today the choice is much tougher because you must choose between dial-up and broadband. And if you choose broadband, you must choose which type of broadband is best for you.

Here is a handy guide to help you decide.

Dial-up – Dial-up Internet the slowest way to connect to the Internet, but it is usually the least expensive if you are comparing actual costs of service. However, there are other disadvantages besides lack of speed.

Computer BIOS

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Many times on the show we guide people to the computer BIOS for troubleshooting some problems. BIOS stands for Basic Input Output System. The BIOS, speaking very simply, controls and monitors the hardware on our computers. Keyboards, mice, hard drives, CDROM drives, the date and time (from the CMOS chip), and more all get inventoried and controlled via the BIOS. Think of the BIOS as the parts manager of your computer. The software written to monitor our hardware is stored on a flash memory chip inside the computer. Occasionally, hardware malfunctions or conflicts can be resolved by changing settings in the BIOS. Some hardware upgrades (new memory chips, video cards) may require an upgrade to the BIOS through a process known as flashing the BIOS.

Two of the most common functions why you might access your system's BIOS are changing the boot order to allow a CD or other device to boot before a hard drive or supplying a security password to lock your computer.

Unfortunately, the BIOS and the way we access the BIOS is far from standardized. Any of the following keyboard keys can invoke the BIOS (sometimes referred to as system setup): F1, F2, F10, F12, Del, Esc, or Ins. Once in the BIOS, you must use the keyboard to navigate the menus and change the settings. Again, this isn't standardized either and there are at least a dozen implementations of the BIOS interface. I have included two of the most common BIOS screens in this tip.

Because there are so many different configurations and ways of accessing BIOS, I've included some of the better tutorials regarding the subject on the web. Also, make sure you read your computer's documentation or visit the manufacturers web site for even more specific information.

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New Computer Specs

Computer prices continue to drop and get more powerful. I answer the question, "What should I buy?", many times every week. The answer seems to change about every six months. Today, I’m going to list my advice that should hold for at least six months:

Primary use is Internet, email, small games, and word processing:

  • Any processor 512MB of RAM
  • Any size hard drive
  • Mimimum CDRW Drive

Primary use is as above + digital photography:

  • Pentium IV (NOT Celeron) or AMD equivalant
  • 1 GB of RAM Built-in card reader 100 GB Hard Drive DVD burner
  • Separate video card (not built-in) or ability to add one

Uses are as above + video editing and/or high end games or other processor intensive program:

Picture Slideshows….take a cue from TV

My daughter ‘graduated’ from middle school today. During the ceremony, a group of ambitious students put together a 60-75 slides, using Microsoft PowerPoint, documenting their 8th grade year. PowerPoint and other slideshow making programs give us great flexibility in putting together our pictures like never before.

Does anyone use the old slide projectors anymore?

These students had a minimum slide time of 20 seconds and some slides were on screen for almost 30 seconds. Needless to say, the impact of the program was dramatically reduced because of the extremely long time the audience had to stare at the same picture. The students also put the slideshow to music. Being of the video and Internet age, I would have thought these students would have questioned the length of slides, but I also expected their tech teacher to point it out as they were putting it together. The kids showed some gumption in doing the slideshow, so I have no fault with them at all…I just wish the teachers would have helped guide them.

Shareware and Freeware – March 2006

We haven’t covered this topic since 1999!

Shareware is software that you can "try before you buy". The developer usually provides the program for free of charge with either some features disabled or a time limit on how long the product can be used. To unlock all the features or use the program past its expiration date, you must pay for a registration number. This type of marketing works quite well for developers who make good products.

Freeware is software that you can use for no cost at all. Developers providing this software usually create the program to either fill a niche or jus practice creating new programs.

Programs by small developers can be found for almost any purpose you need. Everything from organizing pictures to creating labels and from recording music to changing wallpaper. The only places I recommend hunting for and downloading freeware and shareware are:

Download.com
Tucows.com
Nonags.com
Palm Gear (for Palm Pilot users)

Red X’s in Email Messages

I’m resetting this tip from two or so years ago because we have had so many phone calls and email messages about this topic. 

Have you ever received an email with "red x’s" in a box or just an empty box in the middle of the email? There are three possible explanations for this phenomenon; either you are reading the message offline, your email program is blocking images from appearing in your email, OR more likely the pictures or graphics that were supposed to be in that message didn’t get sent with the message.

First, a quick background on how pictures work in email messages. Email originated as a text only medium, but in the late 90’s it evolved to the point that it was possible to send embedded pictures, colored text and more with email. This is called Hyper Text Markup Language (HTML) email. In English, that means special computer code to display those pictures and formatted text. Essentially, email has become like mini-web pages. One problem with HTML email is that not all email programs or users can read this type of email…they simply see the plain text devoid of pictures and formatted text.

Set up a home network – Part IV

This is our final installment of our networking tips. In this tip, you will learn how to share files and printers between computers on your network. One of the greatest advantages of a network for home users is the ability to use a single printer to service all the computers.

Windows XP offers a networking wizard that works quite well for most people to setup a home or small business network. You can find it by:

  1. Double-click the "My Computer" icon
  2. Click "My Network Places" from the task list on the left of the screen
  3. You will then see the menu of options at the pictured here
  4. Click the "Set up a home or small office network" option
  5. Click Next twice
  6. The next screen will ask you how you connect to the Internet, choose the second option "  This computer connects to the Internet through a residential gateway or through another computer on my network."
  7. Click Next
  8. On the next screen, give your computer a description and a name as described in the step itself
  9. Click Next
  10. Now you name your network (workgroup) so that the computers can talk to each other. Use any name you like, but keep it to a single word like; Steelers, Network, Rover, etc
  11. Click Next 
  12. Click the "Turn on file and printer sharing" option
  13. Click Next twice
  14. If you are using Windows 98 or Me on other computers in your network, then click the "Create a Network Setup Disk" and click next.  OR  If you are using XP on the other computers, then click the final option "Just finish…"
  15. Click Next  
  16. Click Finish

Using this method will allow you to share files through the "SharedDocs" folder found in My Computer. Any files you save into this folder can be accessed on any other computer via the network. The wizard will also allow you to share any printers you have installed.

Set up a home network – Part III

This is Part III of our ongoing series regarding home and small-business networks. You can read the first two installments here:  Part I and Part II.

In Part II, we discussed how to use a 'wired' system with Ethernet cabling to connect your computers and broadband connection. We suggested that you purchase a Wireless Cable/DSL Router with 4 port switch to connect your computers. The reason we suggested a wireless router is two fold; 1) The cost is only a few bucks more, and 2) Having the wireless gives you the ability to easily add a laptop or computer in another room to your network.

Typically, wireless routers can broadcast a signal that will reach around 75' indoors. However, that number reduces significantly depending on the barriers it has to pass through…walls, ceilings, type of walls and floors, etc. For best results, I like to keep the wireless computer as close to line of sight as possible to the router (least number of walls and barriers like furniture). Currently, the standard used in wireless computing (wi-fi) is 802.11g. For those with inquisitive minds, you can get detailed definitions of all terms wireless at Webopedia. This link is a comprehensive list of wireless networking terms. 

As with the wired setup, use the CD that came with your brand of router to walk through the setup. The first thing you want to do is assign a new password (right it down and remember it for future use) for the routers settings. Most of the wizards offer you the chance to do this right away.

Next, you want to setup the wireless security for your system. Enabling wireless security drastically reduces the chances of a hacker trying to break into your network. The first step you will be asked to do is assign a name (SSID – Service Set Identifier) to your network. Don't use your name…use something like your street name or high school mascot or development name…etc. Again, right this down and don't forget it. You will also be given the opportunity to broadcast your wireless name or not…for ultimate security, click "No" on the broadcast option. However, for ease of setup, as long as you are following the rest of the security steps, broadcasting should be ok.

Broadcasting your wireless names allows computers with a wireless network card to see what networks are available. If you are broadcasting you need to be secure.

Set up a home network – Part II

Last week we introduced you to some networking terms and technologies. This week, we will show you how to start building your network.

In these instructions we discuss how to setup a network for sharing the Internet, but if you only want to setup a network for sharing files and printers without broadband, simply leave out the broadband modem and these instructions will still apply. 

One term we did not define last week was Network Interface Card (NIC). Currently, there are two main types of NIC's. Wireless and wired. A NIC is a device that is connected to your computer that allows communication with other computers (networking). This can be done either through wireless means or wired means with an ethernet cable.

All computers that you want to network need to have a NIC. You choose whether it is wireless or wired. Almost all computers built since 2002 have an internal NIC for networking right from the factory…even laptops. Almost all laptops built since 2004 have built-in wireless networking capabilities as well. If you need to add one to your computer, a NIC will cost between $10-25. A wireless NIC will cost around $40.