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Ubuntu client update

Today, I helped my customer who I installed Ubuntu for almost four months ago. “It has been working great so far”, he informed me. We mainly worked on fine tuning some aspects of the desktop and panels (Ubuntu toolbars). He also wanted to use a calendar, but didn’t know how to approach the included Evolution program which is similar to Microsoft Outlook. However, as I pointed out last summer during my “14 days with Ubuntu”, I like the direction Evolution is heading, but it is far from polished.

Although Evolution comes with Ubuntu automatically, I still recommend using

Backup Your Email Address Book – Video Tip

You can back up your address book very simply to a floppy disk or USB Flash drive and the heartache it has the potential to prevent far outweighs the thirty seconds it takes to complete the task. Follow these steps depending on the program you use:

 Outlook Express Windows Mail Users

  1. Insert USB Flash Drive
  2. Start Outlook Express 
  3. Click the Address Book icon from the toolbar.
  4. Click File –> Export –> Other Address Book from the menus
  5. Choose the Text (CSV) option
  6. Click Next
  7. Click in the Save In box and choose your flash drive
  8. Type “address book backup” in the File name box
  9. Click Save
  10. Click OK after backup completes
  11. Pull out your disk, label it and keep it someplace safe

Windows Mail Users(Vista)

  1. Insert USB Flash Drive
  2. Start Windows Mail
  3. Click File –> Export –> Windows Contacts from the menus
  4. Choose CSV option
  5. Click Export
  6. Click in the Browse button and choose your flash drive
  7. Type “address book backup” in the File name box
  8. Click Save
  9. Click Next
  10. Put a checkmark in the First and Last Name fields
  11. Click Finish
  12. Click OK after backup completes
  13. Pull out your disk, label it and keep it someplace safe

Thunderbird Users

  1. Insert a USB Flash Drive
  2. Start Thunderbird
  3. Click Window –> Address book from the menus
  4. Click File –> Export
  5. Click in the Save In box and choose your flash drive
  6. Type “address book backup” in the File name box
  7. Click Save
  8. Pull out the disk, label it and keep it someplace safe

 

AOL Users

Version less than 6.0, Start AOL, open the address book, insert a floppy or USB flash drive and use the “Save/Replace” button to save your address book.

Versions greater than 6.0 do not have the option of saving to a floppy because the address book is actually saved on AOL’s computers.

Juno Users

Refer to the instructions at Juno’s web site for details if you are using Juno 5.0 or earlier. Juno Platinum users can retrieve email in Outlook Express and use the instructions above.

Delete your email twice

No, I’m not so obsessive-compulsive that I do things twice. What I’m referring to in the title of today’s Shotgun/Email Tip is that almost all email programs require you to delete your email twice. Whether you use Outlook, Outlook Express, Windows Mail, Thunderbird, AOL, Yahoo, Gmail, or any of the myriad of other email services, when you delete your email, the email isn’t gone. Deleted email ends up in the “Deleted Items” folder or “Trash” folder of your email.

To get rid of your email for good, go to your deleted items folder and use its “empty all” option or delete the individual emails you want to get rid of permanently.

Also, don’t forget that your Sent mail folder also needs cleaned from time-to-time.

Ubuntu – Day 12

Over the past two weeks, we have been working diligently to come up with a solution for our newsletter problems. We can’t apologize enough for the delay in getting the news to your email box…remember that you can come here to read the newsletter as well.

In my ongoing quest for finding an email newsletter solution, I discovered that Mozilla Thunderbird email program will handle RSS feeds (search our site for RSS for more info) very capably. I plan to write a tip on that in the future. Since I’m using Thunderbird as my email program on this Ubuntu machine, I have been able to become more familiar with it. And the features it has on Ubuntu are the same as Windows. I’m actually becoming quite used to it and might switch to it on my PC as well.

Ubuntu – Day 8

Week two with Ubuntu starts today, and still no shakes, dry heaves, or headaches after leaving Windows last weekend. I’m enjoying the Ubuntu and even have the spam a little more under control with Thunderbird email. Normally, I don’t play games on my computer, but I do like puzzle games that challenge my mind and help me wind down after a long day troubleshooting Windows’ problems. Ubuntu comes with a literal plethora of small, fun games. I like one called “Same Gnome” that challenges you to clear a game board of small orbs by lining them up as the same color. Sounds simple, but it is fun and like all good puzzle games is addicting.

Ubuntu – Day 4

I’m going to do a short written update to my Ubuntu trek, but record my first official “Shotgun Podcast” here shortly.

After only three days, I gave up on Evolution email as my email program. I like the program a lot, but unfortunately, I get way too much spam not to have a better anti-spam solution. So, I downloaded and installed Thunderbird today which while not perfect and far from my Cloudmark Desktop solution on my Windows machine, it is much better than the Evolution method.

How to buy a computer book

When teaching my basic computer classes, I often get the question, "What is a good computer book?"

This is also followed or preceded by the complaint that the individual's computer did not come with a manual.

As strange as it may seem, there is a very good reason why the average computer doesn't come will a full instruction book. The reason is that there is too much to know about a computer to fit in a single manual.

Most computers come with a small user guide that shows how to turn it on and what numbers to call for tech support. Strangely this little guide is often a file on the computer, so you must turn the computer on in order to read it.

Fix a slow loading Thunderbird (email) program

This happens when an e-mail file that gets built each time you open e-mail gets corrupted. It is: {inbox.msf}. Here's how to fix it:

  1. Close Thunderbird.
  2. Click Start –> Search (or Find –> Files and Folders in Windows 98/Me).
  3. Type: inbox.msf in the search box.
  4. Make sure you have the box checked to search hidden and system files.
  5. When it finds it, click one time on in and then delete it.
  6. Start Thunderbird again and a new, uncorrupted inbox.msf file will be created.

This may take a little while the first time. To test all is well, close Thunderbird and re-open it and it should open quickly

Take out the garbage in one step!

I thought that this piece of information was pretty common knowledge, but apparently it isn't so I'm discussing it today. When you delete an email, it gets moved to the Deleted Items folder and accumulates there. When you delete any type of file or document on your computer, it goes to the Recycle Bil and accumulates there unti you empty it.

For email in almost any email program (except AOL), you can RIGHT click on the Deleted Items (Trash) folder and click "Empty Deleted Iterms (Trash)" option. You will then be asked if you are 'sure' that you want to delete all of the trash…click Yes. In Outlook Express, you find this function in the Edit menu as well. Outlook users will find it in the Tools menu, and Mozilla or Thunderbird users will find a similar funciton in the File menu.