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Flash Memory Drives

A flash memory drive (a.k.a. thumb drive or USB drive) consists of a chip of memory (flash) mounted in a plastic case with a USB interface on one end (see the illustration for some examples). With Windows Me, 2000, XP and Macintosh computers, flash memory drives automatically get recognized as another storage drive on your computer. No installation CD’s, no formatting, just fast, safe removable storage.

In addition to their instant recognition and portability, flash drives offer the BEST way to backup day-to-day information like financial data, address books, genealogy, word processing documents, and spreadsheet documents.

Two other great advantages of flash drives are their speed and durability. You can copy 200 megabytes worth of data (literally thousands of word processing documents), in less than a minute! And because there are NO moving parts, the memory is quite stable and long lasting.

To use a flash memory drive, follow these steps:

1. Insert the drive into a USB port on your computer.
2. Wait approximately a minute (first time only) for the computer to recognize and install the device (Windows 98 need to install a driver)
3. Double-Click your My Computer icon to verify that another drive shows up (usually the first letter after your CD-ROM
4. In Windows XP, you can now RIGHT click on any folder or file and then Click Send To —> Removable Drive. This will instantly make a copy of the document or folder on your flash drive.
5. In Windows Me or 2000, you can copy and paste a folder or file to the flash drive or open the flash drive in a new window and drag your files to it
6. If you use a financial program, simply use the program’s built-in backup function and have it back up to your flash drive
7. To delete information from a flash memory drive, open up its icon in My Computer, then click on the file or folder you want to delete, and push DELETE on your keyboard

Customize Office Toolbars

Starting with Microsoft Office 2000 and the XP version afterward, software engineers in Redmond decided that showing an entire menu in Word, Excel or any of the Office programs would confuse software users.

Instead of showing the entire menu when clicking on File, Edit, Format, etc, from the menus, we are presented with an abbreviated menu showing only two or three options. In order to view the entire menu, we can either wait a few seconds (who has that kind of time) or click on the double arrows at bottom of the menu.

Thankfully, you can reverse this process, if you wish. You can restore order to the Office menu system and view all the menus with a single click. Follow these steps for either Office 2000 or Office XP products (including Word, Excel, PowerPoint, Front Page, Access, Outlook (not Express), and Publisher):

CTRL+ALT+DEL in Windows XP

With all previous versions of Windows, save Windows 2000, pushing Ctrl+Alt+Del on a keyboard would bring up the Close Program dialog box.

 

In Windows XP, pushing this combination of keys brings up the multi-tabbed Windows Task Manager. A much more ominous looking version of the former Close Program box. The only tab where you will want to occasionally end a program is the "Applications" tab. The programs listed here can be safely terminated using the End Task button.

The processes tab can be a little more touchy. The cryptic descriptions there are hard to decipher. My advice is leave it alone unless there is something obvious to you that you would like to delete.

Control Your Recycle Bin

Just to get all of us on the same page, remember that when you delete a file from your computer (like a photo or Word document for example), the file does not leave the computer, it gets moved to the Recycle Bin. If you want to free up the space used by the file, you must delete it from the recycle bin.

However, did you know that you can control how much space can be used by the recycle bin, stop the “are you sure” prompt, or completely bypass the recycle bin? Read on and learn…

To gain control of these functions, simply right click on the recycle bin and click properties.