Lately I have seen several people who use Microsoft Outlook to manage their calendar, email, memos and to do lists.
Microsoft Oultook is similar to the Outlook Express program that comes with all Windows computers, but it adds more features. It is essentially a Franklin Planner for your computer.
One of the great things about Microsoft Outlook is that it is so easy to backup everything at once, you just have to go through a series of steps.
Following this process allows you to backup your email, contact list, calendar, memos, and to do list all as one file.
Here’s what to do:
Open Microsoft Outlook
Click on File – Import and Export
Choose Export to a File
Click Next
Click on Personal Folder File (.pst)
Click Next
Click on Personal Folders and make sure the Include all Subfolders box is checked
Click Next
Click on the Browse button to dertmine where you want the backup to be saved – I always choose the Desktop or a flash drive. You can always put it on a CD or any other disk once you have it saved on the desktop.
The bullet that says "Replace duplicates with items exported" should be checked
Click Finish
This will begin the backup of Microsoft Outlook
If you use Microsoft Outlook this should be a part of your regular backup routine. You can also set your automatic backup program to backup Outlook’s main PST file on a regular basis. If you’d like to learn how, give us a call on Saturday.
